Senior Administrative Assistant

Role overview

This contract opportunity is for a Senior Administrative Assistant supporting one or more executive leaders and their teams within the Technology function in New York, NY. The employer is serving a major financial services client that operates as one of the country’s largest mutual life insurance organizations, offering long-term care insurance, mutual funds, and retirement-plan services nationwide.

What you will do

• Keep executive calendars organized, resolve scheduling overlaps, and manage competing priorities, including urgent changes at the last minute.
• Handle general administrative support such as attendance tracking, supply ordering, arranging meetings, preparing materials and presentations, and following up on action items.
• Coordinate internal and external meetings, conferences, and special events, and support other projects or initiatives assigned by leadership.
• Review and process travel and other expenses, including reconciliation of expense reports.
• Maintain organizational charts and related records.
• Provide backup support to technology administrative staff when needed.
• Support HR and divisional managers with onboarding activities for new hires.
• Manage secure, sensitive, and confidential information with care.
• Carry out additional administrative tasks as assigned.

What the role calls for

The ideal consultant should be highly organized, comfortable communicating clearly in both writing and speech, adaptable when priorities shift, and able to collaborate effectively with other administrative professionals. Discretion and responsibility in handling private information are essential.

Required skills and experience

• Strong administrative support background, including 5–7 years in the field and at least 3 years supporting senior executives.
• Advanced working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent written and verbal communication abilities.
• Strong multitasking, prioritization, and time-management capability.
• High attention to detail with sound problem-solving skills.
• Ability to work independently with limited oversight.
• Professional presence, discretion, and a team-oriented approach.
• Clear understanding of urgency and priority management.
• Ability to build positive working relationships with internal and external stakeholders.
• Comfort adapting to shifting needs and handling unexpected challenges.
• Proactive mindset and initiative in supporting leadership.

Benefits

• 401(k) retirement savings plan administered by Merrill Lynch.
• Pre-tax commuter benefits through Commuter Check.
• Eligibility to enroll in medical, dental, and vision insurance through the employer.

Additional information

Job number: 26-00967.

Equal opportunity considerations apply, with hiring practices that do not discriminate on the basis of race, color, religion, sex, sexual orientation, national origin, age, genetic information, disability, protected veteran status, or any other legally protected status.