Secretary (Legal)

About the Role

We are seeking an experienced Legal Secretary to join our team, working under the supervision of the Office Manager. The ideal candidate will have significant secretarial experience within a professional services setting, strong familiarity with legal documentation and terminology, and excellent command of Microsoft Office tools and legal technology systems.

Responsibilities

• Provide comprehensive administrative assistance to one or more lawyers.
• Generate and manage documents by transcribing, formatting, editing, retrieving, copying, and transmitting various types of information, including text and graphics.
• Support associates by amending, proofreading, and processing legal documents, and assist in courtroom procedure preparation as required.
• Contribute to billing operations by preparing invoices, managing reimbursable expenses, and coordinating client payment and billing inquiries with the finance department.
• Manage lawyers’ schedules by arranging conferences, teleconferences, meetings, and travel plans.
• Organize, scan, file, copy, and fax legal documents efficiently and promptly.
• Handle incoming communications by screening, directing, and prioritizing calls and emails to lawyers.
• Follow the firm’s established policies and procedures in all activities.

Requirements

• A minimum of five years' experience in secretarial roles within professional services firms.
• Understanding of legal documents and terminology is essential.
• Proficiency in MS Office applications including Word, PowerPoint, Excel, and Outlook.
• Experience working with legal technology such as document management systems, transcription software, and dictaphones.
• Exceptional written and verbal English communication skills.
• Ability to collaborate effectively with legal teams and colleagues.
• Excellent time management capabilities and accurate typing skills.
• Strong prioritization skills to meet deadlines successfully.
• Good interpersonal abilities to build relationships with senior executives.
• Problem-solving and decision-making aptitude.
• Highly organized with meticulous attention to detail.
• Professional and courteous conduct at all times.

Diversity, Equity & Inclusion

Our organization values diverse backgrounds as essential to our continued success. We foster an inclusive environment where all individuals can thrive and are encouraged to participate in initiatives promoting diversity within the profession. We are an equal opportunity employer, supporting applicants with disabilities and accommodating their needs in the workplace.