Secretary / Executive Assistant

Overview

Harshlaxmi Polymers Private Limited is seeking a reliable, highly organized, and proactive Executive Assistant to support senior leadership in daily operations. This role demands discretion, multitasking across diverse teams, and ensuring vital assignments and interactions are efficiently managed in a dynamic workplace.

Key Responsibilities

• Oversee the Director’s schedule including meetings, appointments, and daily agendas.
• Organize and coordinate both internal and external meetings, ensuring timely follow-ups.
• Draft and prepare meeting agendas, minutes, reports, presentations, and official documentation.
• Maintain tracking of essential commitments, deadlines, and follow-ups for management.
• Liaise with internal departments, clients, suppliers, and other stakeholders to enable smooth operations.
• Manage correspondence such as emails and telephone communication on behalf of executives as needed.
• Keep comprehensive records and safeguard confidential documents.
• Assist with travel arrangements including planning, booking, and itinerary management.
• Generate MIS reports and perform routine updates as requested.
• Ensure assigned tasks by team members are tracked and completed punctually.
• Provide day-to-day administrative and operational support to management.
• Handle sensitive information with the utmost confidentiality and discretion.
• Identify and alert management proactively about outstanding or pending issues.