Secretary - Chief Operations Officer
Dubai, United Arab Emirates · Full Time
Be the first to apply
- Experience
- 1–2 yrs
- Salary
- —
- Openings
- 1
- Posted
- 3 weeks ago
- Work mode
- In office
- Education
- Bachelor's degree or Diploma in Business Administration or a related field
- Eligibility
- Professionals with a Bachelor’s degree or Diploma in Business Administration or a related field, along with 1–2 years of relevant secretarial or personal assistant experience, may apply. Experience from the contracting or construction sector is a strong advantage.
- Resume
- Required to apply
Where you'll work
Job description
Role Overview
Zoya Developments is looking for a polished, highly organized Secretary to support the Chief Operations Officer (COO) with day-to-day administrative and executive tasks. This position calls for someone who communicates well, pays close attention to detail, and can keep several priorities moving in a busy, fast-changing environment. Prior exposure to contracting or construction work would be a strong plus.
Core Responsibilities
- Oversee the COO’s diary, including meetings, appointments, and daily scheduling.
- Draft, prepare, and keep track of emails, reports, presentations, and meeting notes.
- Handle project files, agreements, technical records, and confidential documentation.
- Review incoming and outgoing communication and ensure follow-up is completed on time.
- Compile operational summaries and project progress updates.
- Monitor action items and coordinate with departments to make sure tasks are completed within deadlines.
- Support the preparation of project paperwork and correspondence related to contracts.
- Protect the privacy and confidentiality of all sensitive business and project information.
- Carry out additional duties assigned by the Chief Operations Officer.
Requirements
- A Bachelor’s degree or Diploma in Business Administration or a closely related discipline.
- 1–2 years of experience working as an Executive Secretary or Personal Assistant, ideally in contracting or construction.
- Strong English communication skills; knowledge of Arabic is an advantage.
- Good working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Familiarity with document control systems is beneficial.
- Well-developed organizational, communication, and time-management abilities.
- Comfortable working under pressure while balancing multiple priorities professionally.
- High standards of integrity, discretion, and confidentiality.
Application Details
Candidates should email an updated CV to careers@zoyadevelopments.ae and use the subject line: COO Secretary.
Additional Information
Experience in the contracting or construction industry is especially desirable. The role requires a professional who can manage a dynamic workload, support executive decision-making, and maintain strict confidentiality.
This is a full-time, onsite position based in Dubai, United Arab Emirates.