Secretary

Position Overview

We are looking for a competent and well-organized Secretary to efficiently oversee front office duties and offer comprehensive administrative assistance to the General Manager. The candidate must have prior experience within a construction contracting company and demonstrate strong skills in Microsoft Office applications including Excel, Word, PowerPoint, and Outlook.

Key Duties

• Supervise reception area, manage visitor inquiries, and handle incoming telephonic communication.
• Deliver secretarial and administrative support tailored to the General Manager's needs.
• Organize meetings, maintain calendars, arrange travel plans, and manage correspondence effectively.
• Draft and compile reports, presentations, official letters, and minutes of meetings.
• Maintain systematic filing, preserve office documentation, and ensure strict confidentiality of records.
• Collaborate with various internal departments, clients, consultants, and suppliers to ensure smooth operations.
• Oversee office supply inventory and contribute to general administrative functions.

Candidate Profile

• Possess a Bachelor's degree or Diploma in Business Administration or a related discipline.
• Have 3 to 5 years of secretarial or executive secretarial experience within a construction contracting environment.
• Exhibit advanced capability in MS Excel, Word, PowerPoint, and Outlook.
• Demonstrate excellent communication skills, organization, and ability to manage multiple tasks simultaneously.
• Maintain a professional demeanor and handle sensitive information discreetly.
• Prior working experience in the UAE is essential.