Scanning Operator - Accounts Payable Operations

About Gini Talent

Gini Talent is a renowned global provider of talent solutions, specializing in IT recruitment, staffing, and employer services including Employer of Record (EOR) and Professional Employer Organization (PEO). The firm supports clients internationally with a team of over 3,000 employees spanning 11 countries and servicing more than 14 markets worldwide.

Role Overview

The Scanning Operator will be part of the Accounts Payable Operations team serving a prominent global enterprise. This role involves the precise scanning, uploading, archiving, and processing of supplier invoices and financial documentation, while adhering to strict service level agreements and quality benchmarks. The position suits candidates who are meticulous, well-organized, and enthusiastic about advancing their career in finance operations within an international setting.

Key Responsibilities

• Scan supplier invoices and related documents and upload them into the designated business platforms.
• Transfer data accurately from scanning tools into Enterprise Resource Planning (ERP) systems.
• Maintain thorough archives of processed invoices ensuring audit preparedness and traceability.
• Manage document workflows, including PDF scanning and organizing using workflow management software.
• Conduct re-scanning and return of invoices according to prescribed guidelines when necessary.
• Ensure the precision of data and quality of documents are maintained to meet agreed Key Performance Indicators (KPIs) and service levels.
• Manage confidential financial information with utmost care and compliance.
• Identify and report any operational issues or risks that might affect performance.
• Coordinate with Accounts Payable staff to facilitate efficient processing and payment cycles.

Candidate Requirements

• Proficient written and spoken English communication skills.
• Exceptional focus on accuracy and detail.
• Strong abilities in organization and managing time effectively.
• Capability to adhere to standard procedures and meet deadlines reliably.
• Proactive attitude with solid problem-solving aptitudes.
• Ability to operate independently with minimal guidance.
• Comfortable with a fast-moving, KPI-oriented workplace.
• Knowledgeable in Microsoft Office tools, especially Excel, Outlook, and Teams.

Preferred Experience

• Background in Accounts Payable or finance-related administrative operations.
• Familiarity with ERP software (e.g., SAP) or document management systems such as Kofax or PEGA.
• Previous data entry or document processing work experience is advantageous.

Benefits and Opportunities

• Gain experience in a global business context.
• Structured onboarding with comprehensive training sessions.
• Supportive and collaborative team environment.
• Long-term career growth prospects within the organization.
• Exposure to international finance and operational processes.