Sales Coordinator

About Midmac

Midmac Almasharee is a Saudi-based enterprise specializing in lighting materials and solutions, serving both retail customers and business projects. The company operates under the principle “Luxury is not by accident,” emphasizing scientific design, quality assurance, and expert installation supervision for every lighting product delivered. As a rapidly expanding organization, Midmac is committed to developing the systems and teams needed to sustain its growth.

Job Purpose

The role involves managing the entire documentation process for the Projects department, starting from initial request collection through to the closure of deals. Tasks include generating quotations, preparing data sheets and approval submittals, maintaining comprehensive Product Information Management (PIM) files, and systematically archiving all records within the Odoo platform following a standardized procedure.

Key Responsibilities

• Crafting project quotations according to Bills of Quantities (BOQs) or Requests for Quotations (RFQs) from the sales team in collaboration with Procurement.
• Organizing data sheets and material samples essential for client, consultant, or contractor approvals.
• Managing and monitoring submission of submittals until final approval, promptly alerting the team about any potential delays.
• Maintaining and updating the Product Information Management files alongside the product team and lighting suppliers, ensuring accurate SKU assignments.
• Tracking document completeness through stages such as RFQ, Quotation, Purchase Order (PO), Matching, and Invoice, and notifying the Project Manager about any discrepancies.
• Systematically archiving all project-related documents and correspondence in Odoo Documents with consistent naming conventions and version control.
• Regularly updating the company profile and portfolio in partnership with the Marketing team, at least once monthly.

Requirements

• Between one to three years’ experience in document control or project coordination, preferably within construction, building materials, or lighting sectors.
• Proficient use of Microsoft Excel.
• Practical knowledge of ERP systems, with preference for Odoo, or comparable document management software.
• Exceptional attention to detail and adherence to strict deadlines.
• Capability to coordinate effectively with various stakeholders such as engineers, clients, factories, and consultants under time constraints.
• Strong reading and writing skills in English, especially regarding technical specifications and data sheets.