Resources Management Officer (RMO)

Role overview

The International Organization for Migration (IOM), established in 1951, is a United Nations-related organization and the leading UN agency focused on migration. It works with governmental, intergovernmental, and non-governmental partners to support safe, orderly, and humane migration, protect people on the move, address displacement, and help create regular migration pathways while advising governments and migrants.

IOM promotes a respectful, inclusive, and supportive workplace where people can develop professionally and feel valued. Candidates from diverse backgrounds are encouraged to apply, and reasonable accommodation is available during the recruitment process when needed.

This expression of interest is open only to internal and external candidates who are currently part of the Pathways Pool. Selection for this assignment will be handled through the Pathways Pool process.

Job purpose

Reporting to the Chief of Mission and working closely with the Senior Regional Resources Management Officer, Headquarters’ Department of Financial and Administrative Management, and the Global Shared Services Centre, the Resources Management Officer will oversee and be accountable for budget, finance, human resources, and other administrative functions for the Country Office and/or Sub-Office(s), while also supporting staff in these areas.

Key responsibilities

• Review and monitor financial management across all Country Office activities, including expenditure control and accountability, and carry out financial analysis in coordination with the Chief of Mission and the Senior Regional Resources Management Officer.
• Manage treasury operations by projecting cash requirements for Country Office and Sub-Office activities, tracking disbursements, and confirming that funds are received and used in line with donor agreements.
• Draft programme and budget reports in line with IOM rules and procedures, and examine the Country Office’s monthly accounts.
• Prepare financial assessments for projects, oversee budget control, and compare budgeted versus actual spending to detect and prevent deficits.
• Support the Chief of Mission and project managers in building budgets for new programmes and projects.
• Guide project managers throughout the project cycle so that administration, finance, and human resources activities comply with IOM instructions and permanent directives.
• Strengthen internal controls that protect assets and cash and reduce the risk of fraud.
• Check payroll against budgets and confirm that salary charges are allocated to the correct projects in line with IOM projectization rules.
• Review existing systems and procedures and recommend improvements where needed to enhance monitoring, evaluation, control, efficiency, and effectiveness.
• Lead the human resources function, including advice on recruitment and personnel administration, and help resolve difficult or sensitive HR matters with the Chief of Mission and Senior Regional Resources Management Officer.
• Oversee supply chain services, including supplier contracts, relevant administrative authorizations, fleet management, premises maintenance, and all other support services in the Country Office.
• Work with the Office of Legal Affairs and the Global Procurement Supply Unit to review and approve agreements and purchase orders before signing, including leases, construction contracts, service agreements, and agreements with implementing partners, while ensuring procurement rules are followed.
• Supervise ICT staff to ensure compliance with applicable IOM standards, procedures, rules, and regulations.
• Train and supervise local staff on IOM financial and administrative policies and procedures.
• Represent the office in UN meetings, including the UN Operations Management Team and ONE UN working groups, when required.
• Act as Officer-in-Charge of the Country Office when the Chief of Mission is absent.
• Carry out any other tasks assigned.

Education and experience

A master’s degree in Finance, Accounting, Business Administration, Management, or a related discipline from an accredited institution is preferred, with five years of relevant professional experience; or a university degree in one of these fields with seven years of relevant professional experience.

Professional certification such as CA, CPA, CIMA, or ACCA is considered an advantage.

Relevant experience should include financial and human resources management at international level, field coordination with international institutions and coordination bodies, development and implementation of administrative control procedures, coordination of external audits, and use of corporate IT systems and software.

Skills and knowledge

The role requires solid knowledge of IOM or UN finance, supply chain, and human resources procedures and rules, advanced Microsoft Office skills with strong Excel capability, familiarity with IPSAS, and preferably working knowledge of SAP.

Language requirements

Fluency in English is mandatory, both spoken and written. IOM’s official languages are English, French, and Spanish, and staff must be fluent in at least one of these. Knowledge of another UN language such as Arabic, Chinese, French, Russian, or Spanish is an advantage. Language ability will be assessed during the selection process through written and/or oral tests if required.

Core values and competencies

IOM expects all staff to demonstrate inclusion and respect for diversity, integrity and transparency, professionalism, courage, and empathy. Core behavioural competencies assessed at level 2 include teamwork, delivering results, managing and sharing knowledge, accountability, and communication.

Important notes

Eligibility for this Pathways Pool opportunity has been broadened under the Pathways Pool guidelines. Current staff members in the Pathways Pool may also express interest in relevant positions at lower grades. Current staff members who are not in the Pathways Pool may still be considered for roles covered by the pool if their current post is being abolished due to structural adjustments and they meet the relevant requirements; in such cases, a Fast-Track Pathways Assessment will be required.

Internationally recruited professional staff must be mobile. Any offer made for this vacancy depends on funding confirmation.

Appointment is subject to all required clearances, including medical, security, accreditation, and any residency or visa requirements. Applications received after the closing time will not be accepted.

IOM maintains zero tolerance for conduct that conflicts with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, harassment, sexual harassment, abuse of authority, and discrimination of any kind. The organization is also committed to safeguarding children and promoting their protection.

IOM conducts reference checks and background verification, including through system-wide databases such as ClearCheck, to ensure candidates have no record of misconduct such as sexual harassment, sexual exploitation and abuse, or fraud.

No fees are charged at any stage of the recruitment process, and applicants are never asked for bank account information.

Applications must be fully completed and submitted through the IOM WAVE system. Only shortlisted candidates will be contacted. Further job information is available through IOM’s careers and vacancies platform.

Location

Harare, Zimbabwe