Recruitment Coordinator

About Cohere

Cohere is a security-focused enterprise AI company that creates advanced foundation models and integrated products built to address practical business needs. The team is working on training and deploying frontier models for enterprise customers building AI systems, with a mission to help accelerate broad AI adoption.

The company values deep ownership and high craft across research, engineering, design, and related disciplines. Cohere operates globally and is co-headquartered in Toronto and San Francisco, with additional offices in London, New York City, Montreal, Seoul, Germany, and Paris.

About the role

Cohere is looking for a strong Recruitment Coordinator who can thrive in a fast-moving, demanding environment. This person will act as a key connection point between hiring managers, the Talent team, the People team, and other stakeholders, while also serving as a central contact for candidates and external partners.

The role involves managing the candidate journey end to end, maintaining clear and timely communication, coordinating many calendars at once, and helping run interviews for hundreds of candidates at the same time.

Key responsibilities

• Arrange interviews and make sure both candidates and hiring teams have a smooth, well-communicated experience.
• Own the candidate experience and build productive professional relationships throughout the hiring process.
• Work closely with Executive Assistants to keep scheduling and coordination aligned.
• Improve the interview workflow by increasing efficiency and automating steps wherever possible.
• Share status updates, respond to questions, and ensure follow-ups happen promptly.
• Assist with payroll-related tasks, onboarding, contract employee initiatives, and other projects as needed.
• Maintain accurate internal documentation with a strong focus on detail and organization.

What you should bring

• At least 2 years of professional experience supporting a fast-paced recruitment function.
• Background in a busy technology startup or scale-up environment.
• Proven ability to coordinate large volumes of interviews while managing many calendars for hiring managers and executive teams.
• Excellent attention to detail and the ability to stay effective under a heavy workload and quick pace.
• Strong teamwork skills and experience working across different functions and seniority levels.
• Very good time management and communication abilities.
• Experience delivering high-touch recruitment support carefully and efficiently in a fast-paced setting.
• Ability to handle sensitive and confidential information with professionalism and discretion.

Perks and benefits

• Open, inclusive culture and collaborative working environment.
• Opportunity to work closely with a team advancing cutting-edge AI research.
• Weekly lunch support of $75/£75 or the local equivalent.
• Comprehensive health and dental coverage, including a dedicated mental health budget.
• RRSP matching, 401(k), and pension support.
• Parental leave top-up at 100% for up to 6 months for either parent.
• Annual enrichment support for arts and culture, fitness and wellness, quality time, and workspace upgrades.
• Learning and education stipend for conferences, courses, and coaching.
• 6 weeks of paid vacation, equal to 30 working days.
• Travel support for remote employees visiting other offices, plus an annual company offsite.
• Remote-friendly setup with offices in Toronto, San Francisco, New York City, London, Paris, Montreal, and more on the way.
• For office-based employees: daily lunch, snacks, and regular social and community events.
• For employees away from an office: coworking support to help you work with others in your city.
• Home office stipend of $500 to set up a suitable workspace.

Additional information

Cohere encourages applicants to apply even if their experience does not match every requirement exactly. The company is committed to an inclusive hiring process and equal opportunity for candidates from all backgrounds.

If you need accommodations during recruitment, you can request support and the team will work with you to meet your needs.

The company may use AI-powered tools to help screen and assess applicants against the role criteria. These tools are intended to support recruiter review, not replace it.