Receptionist - Maternity Leave Cover (3 Months)

Job Overview

We are looking for a committed Receptionist to temporarily join our team for a 3-month period as maternity leave cover. This role is critical in providing comprehensive administrative assistance to keep our office functions operating seamlessly.

Key Duties and Responsibilities

• Warmly welcome visitors and clients with professionalism and courtesy
• Address queries from the public and customers, directing them appropriately within the organization
• Maintain vigilance over visitor access and uphold security procedures consistently
• Coordinate booking of conference rooms and meeting spaces effectively
• Handle sorting and receipt of incoming mail and other deliveries
• Assist with dispatching documents and managing all correspondence efficiently
• Utilize the Jafza Portal to manage gate passes and related tasks
• Process orders and purchase requests for office materials and staff business cards
• Keep office supplies well-stocked and manage inventory levels
• Create, manage, and catalog files within appropriate databases
• Prepare shipments and mailings accurately for dispatch
• Complete online registrations for vendors and suppliers as required
• Offer general clerical and administrative support to various team members
• Generate and analyze reports using Excel to monitor and record data

Requirements and Eligibility

• Possession of a valid UAE visa with at least six months remaining
• Previous experience using Jafza systems is preferred