Receptionist cum Admin Executive

About the company

Vantage is an international CFD brokerage firm that provides trading access across Forex, Indices, Shares, Commodities, Bonds, ETFs, and Cryptocurrencies. Backed by more than 15 years in the market, the company focuses on helping clients trade efficiently by offering a fast, capable platform and dependable service. Its emphasis on quality aims to create a secure trading experience and support better market participation.

Role overview

The organization is looking for a polished, well-organized, and service-oriented Receptionist cum Admin Executive to handle front-desk operations and deliver day-to-day administrative assistance. This role is central to keeping office activities running smoothly and requires strong communication skills, a warm professional manner, and the ability to stay on top of multiple tasks.

Front desk and reception

• Receive visitors, clients, and staff courteously and professionally.
• Answer incoming phone calls, emails, and other correspondence, then route them to the right team or person.
• Keep the reception space neat, tidy, and ready to make a good impression.
• Arrange meeting room reservations and make sure rooms are set up before use.

Administrative support

• Organize office files, records, and documentation so they remain easy to access and well maintained.
• Prepare routine documents such as reports, letters, presentations, and related office material.
• Track office supply levels and coordinate purchases when needed.
• Help with onboarding paperwork and other joining-related administrative steps.
• Update internal databases and contact information as required.

Facilities and office coordination

• Work with vendors, service providers, and building management for upkeep, maintenance, and repair needs.
• Monitor pantry items, stationery, and other office consumables to ensure adequate availability.
• Support the planning of company events, meetings, training programs, and employee engagement activities.
• Help maintain the office in a clean, safe, and professional condition.

HR and operations assistance

• Support attendance monitoring and leave record management.
• Assist HR with employee documentation and filing work.
• Help with expense claim processing and invoice tracking.
• Provide general administrative assistance to management and different departments as needed.

Requirements

• A bachelor’s degree or diploma in Business Administration or a related discipline.
• Between 2 and 4 years of experience in reception, administrative support, or office coordination.
• Previous experience with UAE-based employers is preferred.
• Strong working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.
• Clear and effective spoken and written English communication.
• Strong planning, organization, and multitasking skills.
• A professional look and a customer-first approach.
• Preferred language ability includes English and Hindi, with Hindi being mandatory; additional spoken languages are an advantage.

Additional information

This is an onsite role based in Dubai, UAE.