Receptionist and Personal Assistant

Role overview

This position combines executive assistance, reception, and office operations support in a fast-moving environment. You will work closely with the General Manager to help keep leadership activities organised while also contributing to a well-run, efficient workplace.

The role suits someone who is highly organised, dependable, and comfortable balancing multiple priorities. It offers broad exposure across the business through a mix of administrative coordination, problem-solving, facilities support, and internal service delivery.

What you will do

In this role, you will provide high-level personal and administrative support to the General Manager and help manage the daily running of the office. You will act as a reliable point of contact, handling sensitive information with discretion and ensuring priorities, meetings, travel, and communications are managed smoothly.

You will also take care of office administration and facilities-related tasks, including vendor coordination, supplies, shipments, invoicing, IT coordination, internal communications, and onboarding support. The position requires a proactive, service-focused approach and strong attention to detail.

Personal assistant support

• Deliver full administrative support to the General Manager, including diary, meeting, and calendar coordination
• Organise end-to-end travel plans such as flights, hotels, visas, and detailed itineraries
• Draft, edit, and format correspondence, reports, presentations, and meeting packs
• Serve as a confidential point of contact by managing communications and filtering information appropriately
• Monitor deadlines, commitments, and action items, and ensure follow-up happens on time
• Assist with preparation and logistics for leadership, regional, and global meetings when required

Office support and reception

• Support front-desk and office services, including deliveries, correspondence, and general reception duties
• Help coordinate internal communication activities and small office events or initiatives
• Oversee day-to-day office operations so the workplace remains efficient and organised
• Manage facilities matters such as air conditioning, heating, access systems, and routine maintenance
• Arrange repairs and work with vendors and building management as needed
• Track office equipment, pantry items, stationery, supplies, and inventory levels
• Handle small procurement purchases and maintain stock replenishment
• Coordinate with IT and external service providers on office-related issues
• Maintain records for fixed assets and office equipment
• Manage local and international shipments, including courier coordination with providers such as UPS and DHL
• Prepare shipping paperwork and help resolve customs or delivery issues
• Keep packaging materials and related stock under control
• Review and process invoices through Basware
• Support both electronic and physical document-signing workflows
• Check documentation and communicate clearly with internal teams and external contacts
• Assist with office branding, communications, and seasonal decorations where needed
• Provide general operational and administrative help on an ad hoc basis
• Support onboarding for new hires by coordinating basic information, system access, and office tools

Experience and profile

The role calls for someone with 1 to 3 years of experience in a Personal Assistant, Executive Assistant, Office Manager, or Administrative Operations role. You should have worked in a corporate setting and ideally supported senior leadership or other key stakeholders.

Strong calendar management, meeting coordination, and international travel planning experience are important, along with exposure to office operations, facilities coordination, vendors, shipments, and invoice handling. Experience working with cross-functional teams such as IT, HR, Facilities, and Finance will be valuable.

A background in a regional or multinational organisation is considered an advantage.

About the organisation

Pandora is a global jewellery brand known for accessible luxury pieces designed to help people express their stories and personal style. The company operates in more than 100 countries, with thousands of points of sale and concept stores worldwide.

The business is headquartered in Copenhagen, Denmark, employs around 39,000 people globally, and is committed to sustainability through the use of recycled precious metals and emissions-reduction goals. It also places strong emphasis on leadership, internal mobility, creativity, and an inclusive workplace culture.

Additional information

This opportunity is based in Singapore. The company highlights the location as a dynamic, innovative, and multicultural hub that supports the regional team.

The workplace culture is built around the values of Dream, Dare, Care, and Deliver. The organisation also notes that it offers performance-based rewards, access to global leadership development programmes, and other benefits designed to support wellbeing and growth.

Applications are reviewed on a rolling basis, so early interest is encouraged.