Project Management Officer (PMO)

About Avensys Consulting

Avensys is a renowned global IT professional services firm headquartered in Singapore. The company specializes in enterprise solution consulting, business intelligence, business process automation, and managed services. With over a decade of successful operations, Avensys is among the top trusted service providers in Singapore, catering to clients in banking and financial services, insurance, IT, healthcare, retail, and supply chain sectors.

Role Overview

We are seeking a dedicated PMO Analyst to join our team, offering you a chance to broaden your expertise, enjoy job satisfaction, and maintain a healthy work-life balance.

Primary Responsibilities

• Collaborate with platform leads and partners for management, monitoring, and reporting of Build and Operate financials.
• Assist in charging development efforts to respective projects.
• Partner with managers to prepare resource supply and demand forecasts.
• Generate and analyze timesheet reports.
• Monitor monthly charges against approved budgets and flag discrepancies to project managers and team leads.
• Prepare documentation for the Finance Fixed Asset team related to capital expense charge outs.

Contract Management Support

• Ensure contracts are processed punctuality with appropriate approvals.
• Create Purchase Requisitions in Coupa for purchase orders to vendors promptly.
• Coordinate with internal and external parties on pending contract processing and signing.
• Review contracts per DBS guidelines and standards.
• Follow up with stakeholders on missing Delegate of Authority approvals.
• Verify all contracts are within budget constraints.
• Process contracts accurately by applying correct PC Code, GL, and Fixed Asset classification to prevent reclassification during payment.
• Manage Contract Management Process for contracts exceeding $200,000 (inclusive of GST).
• Track and manage renewals of Master Service Agreements.

Project Support and Financial Management

• Guide and assist Work Managers on project documentation, processes, reporting, and use of the GENE system.
• Maintain up-to-date project financial data and documentation within GENE.
• Submit contracts to Group Procurement Services for record keeping.
• Monitor and submit accruals to Finance with valid supporting evidence.
• Prepare and verify management reports for significant projects and programs.
• Assist in budget preparation for Build and Operate activities for IBG and Future Ready platforms and review submission completeness during yearly budgeting.
• Support monthly General Ledger Account Opening reconciliation tasks.
• Participate in Strategy Cost Management tracking and reporting.

Candidate Requirements

• Possess a Degree or Diploma in Business, Finance, Accounting, or an equivalent field.
• Preferably have at least 2 years of experience within the banking or financial services industry.
• Demonstrate proficiency in Microsoft Office suite, especially Excel and PowerPoint.
• Have solid understanding of accounting principles and financial concepts.
• Be a collaborative team member with strong attention to detail and multitasking abilities.
• Exhibit quick learning capacity, able to work independently with minimal supervision following basic process guidelines.
• Be comfortable in a fast-paced environment, capable of meeting deadlines and prioritizing tasks effectively.
• Possess critical thinking skills to analyze and interpret information effectively.

What We Offer

This role offers a competitive salary paired with attractive company benefits. You will also enjoy working in a dynamic and cooperative environment that supports career advancement.

Additional Information

Applications will be handled with strict confidentiality. Personal data collected during recruitment will be used solely for recruitment-related purposes in accordance with relevant data protection laws and company privacy policies.