Project Executive – Founder's Office (Strategic Initiatives)

Overview

BrandStory Digital is seeking a highly organized and proactive Project Executive to join the Founder's Office in Bengaluru. This person will play a crucial role in supporting, planning, and successfully executing strategic initiatives across various departments. Reporting directly to the Founder and Chief of Staff, the role involves coordinating projects company-wide, handling cross-functional collaboration, and driving operational improvements in a fast-paced environment. Ideal candidates have 1 to 2 years of relevant experience and enjoy working with diverse teams to bring ideas to life.

Primary Responsibilities

• Coordinate and support the execution, planning, and progress tracking of strategic business initiatives.
• Create and maintain project plans, timelines, trackers, and status reports.
• Liaise with internal teams to ensure timely completion of project deliverables.
• Assist the Founder with managing key initiatives, preparing meeting notes, presentations, and reports.
• Conduct research on markets, competitors, industry trends, and business opportunities.
• Ensure follow-up on decisions and proper organization of information.
• Work closely with Marketing, Sales, Design, HR, Technology, Finance, and Operations teams to facilitate communication and project progression.
• Document and improve business processes and SOPs to enhance efficiency.
• Maintain comprehensive project documentation and knowledge bases.
• Generate dashboards, compile weekly/monthly updates, and analyze project data to identify risks or delays.

Key Projects

• Founder-led strategic projects
• Business improvement and operational streamlining initiatives
• Cross-department coordination and communication
• Process documentation and refinement
• Research assignments and special projects

Essential Qualifications & Skills

• 1 to 2 years of experience in project coordination, operations, PMO, consulting, or similar roles.
• Strong time management and organizational abilities.
• Excellent written and verbal communication skills.
• Capability to juggle multiple tasks and priorities.
• Analytical mindset with solid problem-solving skills.
• Keen attention to detail and ownership mentality.
• Bachelor’s degree in Business Administration, Engineering, Management, Commerce, or related fields.
• Fresh graduates with exceptional internship experience in relevant roles can also be considered.

Desired Experience

• Prior exposure to startups, agencies, consulting firms, or rapidly scaling companies.
• Familiarity with project management software like Notion, ClickUp, Asana, Trello, Jira, or Monday.com.
• Proficiency with Microsoft Excel, PowerPoint, and Google Workspace tools.
• Comfort using AI-driven productivity aids such as ChatGPT, Gemini, Claude, or NotionAI.

Core Competencies

• Strong execution and follow-through skills.
• Curiosity and eagerness to learn continuously.
• Ownership and accountability for deliverables.
• Structured, analytical thinking.
• Collaborative mindset for cross-team interaction.
• Adaptability in fast-changing environments.
• Meticulous attention to detail.
• Effective interpersonal and communication capabilities.
• Proactive problem resolution approach.

Success Expectations Within First Year

• Efficiently coordinate multiple strategic initiatives at the same time.
• Achieve consistent adherence to project milestones and deadlines.
• Improve project transparency using organized reporting methods and trackers.
• Foster strong cooperation between various departments.
• Contribute to refining processes to boost operational productivity.
• Become a trusted partner for the Founder and leadership in executing priorities.

Why Join BrandStory Digital?

• Work side-by-side with the Founder on impactful projects.
• Gain hands-on experience across strategy, operations, marketing, and technology.
• Learn the inner workings of fast-scaling organizations.
• Early-career ownership of significant business initiatives.
• Opportunity for accelerated growth through mentorship and diverse team exposure.