Project Coordinator, Strategic Initiatives

About the Role

We are seeking a motivated Program Manager, Strategic Initiatives to foster collaboration, alignment, and execution across various engineering teams and departments. This position is perfect for an early-career professional who thrives on bringing people together, facilitating discussions, organizing complex projects, and transforming ideas into tangible outcomes. You will collaborate closely with engineering leaders and stakeholders to advance strategic initiatives, coordinate cross-functional activities, lead workshops and working sessions, and assist teams in achieving their collective objectives. Success in this role hinges on creating clarity, building consensus, and guiding teams from discussion to implementation, rather than solely managing project plans.

This is an exceptional opportunity to enhance your expertise in program management, engineering operations, facilitation, organizational effectiveness, and leadership.

What You'll Do

• Drive Strategic Initiatives: Support and coordinate initiatives involving multiple engineering teams and stakeholder groups. Help establish goals, monitor progress, and maintain momentum on ongoing efforts. Ensure forward movement by following up on action items, commitments, and decisions. Identify and help resolve blockers, risks, and dependencies. Enhance visibility into initiative status and key outcomes.
• Facilitate Collaboration and Alignment: Organize and lead meetings, workshops, brainstorming sessions, working groups, and cross-team discussions. Guide teams from conceptualization to concrete decisions and next steps. Prepare agendas, discussion materials, meeting summaries, and follow-up actions. Foster productive collaboration among teams with diverse priorities and viewpoints. Support planning sessions, retrospectives, deep dives, and alignment workshops.
• Support Engineering Effectiveness: Assist with engineering forums, summits, community events, and cross-functional programs. Contribute to improving communication, coordination, and information sharing across organizations. Support continuous improvement initiatives aimed at enhancing engineering effectiveness and operational excellence. Aid leaders in maintaining visibility into critical initiatives and organizational priorities.
• Leverage Modern Collaboration Tools: Utilize collaboration and visualization tools to facilitate discussions and communicate ideas. Explore and implement AI-powered tools to boost productivity, planning, communication, and execution. Help teams adopt effective work methodologies and collaboration practices.

Required Qualifications

• 1–3 years of experience in program management, project coordination, operations, consulting, community leadership, product operations, engineering operations, or related fields.
• Strong organizational skills and meticulous attention to detail.
• Exceptional written, verbal, and interpersonal communication abilities.
• Proven capacity to coordinate work across multiple stakeholders or teams.
• Ability to manage competing priorities and fulfill commitments.
• Comfort in fast-paced and dynamic environments.
• A curious, proactive, and eager-to-learn attitude.

Preferred Qualifications

• Experience within technology, software development, or engineering organizations.
• Experience facilitating workshops, brainstorming sessions, planning discussions, retrospectives, or stakeholder meetings.
• Familiarity with facilitation techniques and collaborative frameworks (e.g., Lean Coffee, Open Space Technology, Design Thinking, Liberating Structures).
• Proficiency with collaboration and visualization tools (e.g., Miro, Mural, Lucid, Luma, Confluence).
• Experience using AI tools for research, communication, meeting preparation, content creation, or productivity.
• Experience organizing internal events, forums, communities, working groups, or cross-functional initiatives.
• Background in consulting, operations, community building, organizational effectiveness, or technical settings.

The Ideal Candidate

• Takes initiative and is driven to achieve results.
• Brings structure and clarity to ambiguous situations.
• Comfortable engaging with both technical and non-technical individuals.
• Skilled in facilitating productive conversations and building consensus.
• Enjoys connecting people, ideas, and opportunities.
• Reliable in following through on commitments with keen attention to detail.
• Enthusiastic about experimenting with new tools, technologies, and work methods.
• Possesses a growth mindset and strong learning agility.

What Success Looks Like

Within the first 90 days: Build relationships with key stakeholders and engineering teams. Independently coordinate meetings, workshops, and action tracking. Become a trusted contributor to ongoing initiatives.

Within the first 6 months: Facilitate cross-functional discussions and alignment sessions. Take ownership of selected initiative workstreams. Improve visibility and coordination across participating teams.

Within the first year: Become a trusted partner for strategic initiatives. Independently drive cross-team programs from planning through execution. Help strengthen collaboration, communication, and organizational effectiveness across engineering teams.

Additional Information

Location: Vancouver, British Columbia, Canada (Hybrid: 2-3 days/week onsite)

Engagement Duration: 6–12 Months, with potential for extension.

Shift Hours: 8 AM – 5 PM PST. Flexible hours are possible due to collaboration with a global team.

Interview Process

• Resume screening
• Phone interview for general fit and interest alignment
• Technical interview assessing coordination, communication, and program management skills
• Final decision