Project Coordinator

About the Role

This position suits individuals with experience supporting construction, EPC, infrastructure, or renewable energy initiatives who excel at maintaining project organization and momentum. The Project Coordinator will collaborate closely with Project Managers and multidisciplinary teams throughout the entire project lifecycle—from kickoff to closeout. This is a remote role, though occasional travel will be necessary.

Primary Responsibilities

• Assist multiple Project Managers with ongoing construction projects.
• Manage project documentation including contracts, permits, work orders, and change orders.
• Support procurement processes by preparing and tracking purchase orders, and aiding invoice processing and reconciliation.
• Maintain project timelines, milestone trackers, and project documentation.
• Arrange meetings, craft agendas, and record minutes along with follow-up action items.
• Communicate effectively with Finance, Accounting, Procurement, Legal, Asset Management teams, and external project partners.
• Organize project files and facilitate project closeout procedures.
• Track deliverables proactively and ensure projects remain on schedule.

Qualifications

• Minimum two years of relevant experience as Project Coordinator, Project Administrator, or Project Controls Coordinator.
• Background supporting projects in construction, EPC, infrastructure, commercial development, utilities, or renewable energy sectors.
• Familiar with managing purchase orders, invoices, contracts, change orders, and document control.
• Exceptional organizational skills capable of juggling multiple priorities simultaneously.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office Suite, especially Excel.
• Experience with project management tools like Salesforce, SiteTracker, Procore, Smartsheet, Microsoft Project, or equivalents is advantageous.

Preferred Experience

• Exposure to renewable energy or utility-scale construction projects.
• Proven ability to support multiple Project Managers concurrently.
• Knowledge of ERP systems such as PeopleSoft or related platforms.

Desired Candidate Traits

We seek a candidate who takes initiative in aiding project teams, takes accountability in their role, communicates seamlessly across departments, and thrives in a dynamic, fast-paced environment. Attention to detail, a proactive approach, and the capacity to manage several projects while maintaining precise and orderly documentation are essential.

Additional Information

This role is primarily remote but requires occasional travel to project sites or company offices as necessary.