Project Coordinator, Healthcare and Pharmaceutical Agency

About the Role

We are seeking a dynamic Project Coordinator who thrives in collaborative environments and is eager to facilitate smooth project execution from start to finish. This role involves assisting with project management tasks such as timeline tracking, budget oversight, and deliverable monitoring, while ensuring adherence to quality standards. The position offers an excellent opportunity to develop foundational project management skills and work closely with multiple teams in a healthcare and pharmaceutical agency setting.

Key Responsibilities

• Manage daily project activities including timelines, status updates, and project workflows with a cooperative approach.
• Maintain transparent communication among team members, proactively anticipating potential challenges and assisting in solutions.
• Use Workfront software for project setup, tracking, and reporting while getting familiar with project planning processes and resource allocation.
• Support programs with budgets ranging between $1 million and $2 million, gradually advancing to manage up to $1.5 million with supervision.
• Dedicate up to half of the working time to administrative duties as determined by managerial needs.
• Assist in tracking and reporting budget performance, collaborating with project management, account, and finance teams to ensure fiscal accuracy and profitability.
• Engage in continuous learning through mentorship and training to enhance operational knowledge and interdepartmental collaboration skills.
• Organize and facilitate internal meetings such as project kickoffs and status updates.
• Provide timely updates on project progress and resource allocation, developing the ability to foresee and address operational needs.
• Build understanding of agency frameworks, client backgrounds, and regulatory standards within healthcare and pharmaceutical sectors.
• Work collaboratively to resolve workflow obstacles, emphasizing transparency and accountability throughout project lifecycle.
• Foster clear communication and trust among teams during project planning and delivery phases.
• Observe and learn risk assessment and mitigation strategies from senior project managers, including identifying critical issues and exploring alternative solutions.

Professional Development and Culture

• Participate actively in onboarding and training focused on agency procedures, project management systems, and best practices.
• Benefit from mentorship by experienced team members to build confidence and core project management competencies.
• Collaborate with colleagues across functions to understand varied workflows and promote a positive, team-oriented workplace.
• Commit to the organization’s values: Client Service, Purpose, Accountability, Mutual Respect, and Collaboration.

Qualifications

• A bachelor's degree in marketing, communications, advertising, or related discipline is preferred.
• At least one year of professional experience is desirable, with preference for backgrounds in healthcare, pharmaceutical, or life sciences fields.
• Proficiency in Microsoft Office Suite and Mac operating systems is expected.
• Key competencies include effective collaboration, adaptability to change, initiative in task completion, and accountability for delivering quality results.

Additional Information

Compensation for this role ranges approximately from $40,000 to $60,000 annually, subject to factors such as skills, experience, certifications, and geographic considerations. Benefits include eligibility for performance-based bonuses, health insurance, retirement plans, life and disability insurance, parental leave, and paid time off for vacation and sick days.

The employer is committed to equal opportunity employment, adhering to anti-discrimination laws across all protected categories.

Applicants with disabilities needing accommodations in the application process can contact the employer directly for assistance.

A warning is provided regarding recruitment fraud: the company never requests payments or sensitive data during hiring. Suspected scam incidents should be reported to appropriate authorities and the employer for investigation.