Project Coordinator - Electrical (Home Office)

About the Role

This position pertains to a Project Coordinator specializing in electrical projects, located at the home office in Vadodara, Gujarat. The coordinator serves as the pivotal contact point for all aspects related to projects, bridging communication and coordination between engineering, supply chain, vendors, and other critical project stakeholders to facilitate smooth execution and meet delivery timelines.

Responsibilities

• Serve as the primary coordinator for all project-related operations at the home office.
• Liaise effectively with engineering teams, supply chain departments, construction groups, and vendors to ensure integrated project progress.
• Initiate and manage Requests for Quotation (RFQs), ensuring timely vendor responses and documentation.
• Partner with internal technical and commercial teams for evaluation of vendor proposals and submissions.
• Organize and lead technical clarification sessions to promptly resolve queries.
• Monitor vendor outputs including deliverables, drawings, and paperwork, aligning them with the project timeline.
• Accelerate critical project activities through proactive vendor and internal coordination.
• Provide stakeholders with consistent status updates on project and vendor progress.
• Compile and manage vendor progress reports for further submission.
• Host and oversee regular progress meetings with vendors and internal teams to assess project status.
• Plan and execute vendor kick-off meetings, including preparation of agendas and requisite documentation.
• Identify delays or risks early and collaborate on corrective plans with involved parties.
• Assist with internal order placement processes and document management as necessary.
• Coordinate inspection readiness, dispatch approvals, logistics, and material delivery tracking to support timely site availability.
• Maintain fluent communication channels among all parties and ensure thorough documentation of project activities.

Qualifications and Experience

• Bachelor's degree in Electrical Engineering (B.Tech).
• At least 10 years’ experience focused on electrical projects, especially in substations and associated equipment such as GIS/AIS, transformers, switchgear, and cables.
• Demonstrated history as a Project Coordinator or equivalent, managing multi-stakeholder large-scale projects.
• Skilled in vendor management, expediting processes, and coordinating between engineering and supply chain functions.

Key Skills and Competencies

• Strong aptitude for coordinating complex projects and managing multiple stakeholders.
• Sound understanding of substation systems and electrical infrastructure.
• Proven ability to centralize coordination efforts in challenging project environments.
• Exceptional communication, follow-up, and prioritization skills.
• Effective at handling multiple priorities and interfaces simultaneously.
• Problem-solver with a proactive attitude towards risk recognition and mitigation.