Project Administrator

Role overview

This is a full-time remote position focused on keeping complex programs organized and moving forward. The work supports mission-driven initiatives that connect innovation with practical impact, especially in programs tied to medical solutions for service members and related stakeholders.

The position blends contract coordination, project administration, and operational support. You will partner with leadership, internal teams, and outside collaborators from government, industry, and academia to help ensure programs stay aligned, compliant, and on schedule.

The estimated compensation is $70,000, based on experience.

Contracts and program coordination

• Assist with managing contracts, subcontracts, and associated records.
• Support proposal coordination, award handling, invoice-related tasks, and end-of-project closeout.
• Monitor deliverables, key milestones, funding activity, and reporting deadlines.
• Keep contract documentation well organized, accurate, and compliant.

Administrative and operational support

• Provide everyday support to program leadership and team members.
• Arrange meetings with internal staff, government contacts, and external partners.
• Contribute to special assignments and strategic program efforts.
• Help execute program activities and support overall operational success.

What helps someone succeed in this role

• Strong organization and attention to detail.
• Comfort handling several priorities at once while keeping work on track.
• Clear communication and the ability to build productive working relationships.
• A proactive mindset and flexibility as priorities shift.
• A practical, solution-focused approach to day-to-day work.

Work setting and flexibility

• Fully remote role with regular virtual collaboration.
• Frequent interaction with a wide range of internal and external stakeholders.
• Occasional travel may be required for meetings, workshops, or other program-related support.
• The environment is dynamic, and responsiveness is an important part of success.

Equal opportunity statement

The employer is committed to equal employment opportunity and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, age, genetic information, veteran status, pregnancy, or any other legally protected characteristic. This commitment covers hiring, advancement, transfers, discipline, termination, pay, benefits, and training. Military veterans and active-duty National Guard or Reserve members are strongly encouraged to apply.