Production Coordinator - Events and Festivals

About the Role

A well-established events and festivals production company based in London seeks a Production Coordinator to aid in delivering live events throughout the UK. This role combines both office-based and on-site activities, ideal for individuals with 1 to 2 years of experience in the events sector who aspire to advance in production management.

Key Responsibilities

• Assist Production Managers in planning and executing festivals, outdoor events, and experiential marketing activations.
• Gather and organize supplier quotations, safety certificates, training documentation, and insurance papers ahead of event dates.
• Conduct research on new event venues and spaces, build and maintain a venue database, and liaise with property owners regarding site availability.
• Support the development of creative pitch presentations and other client-facing materials.
• Manage project administration duties such as contact reports, scheduling, and diary management for the production team.
• Provide on-site coordination during live events, including handling accreditation, managing the site office, coordinating supplier arrivals, and delivering general production assistance.
• Update social media platforms with relevant project content and compose post-event case studies.
• Oversee the accreditation process before and during events, maintain records of site inventory and equipment usage.
• Assist with monitoring budgets, processing expense reconciliations, and performing routine financial administration tasks for projects.

Required Skills and Qualifications

• Experience in events, festivals, or live production environments, including internships or freelance engagements.
• Exceptional organizational capabilities to juggle multiple projects simultaneously.
• Effective written communication skills, capable of creating emails, reports, and case studies with minimal editing.
• Proficiency in Microsoft Office suite, especially Excel, Word, and PowerPoint.
• Willingness and ability to work on-site at events under varying conditions and flexible scheduling.
• A strong passion for the events and festival industry, with knowledge of current market trends.
• A proactive approach to work, demonstrating initiative and problem-solving aptitude without requiring constant supervision.

Benefits and Opportunities

• Hybrid working arrangement incorporating office, remote, and on-site workdays throughout the year.
• Hands-on exposure to a diverse range of festivals and live event productions.
• Early involvement in client interactions and supplier relationship management.
• Guidance and growth opportunities provided by experienced Production Managers.
• A dynamic, creative, and welcoming team culture that encourages idea sharing.

Career Development

Embarking on a career in events production offers direct insight into managing large-scale live productions. Professionals develop skills in supplier coordination, budget management, site logistics, and client communications early on. This sector provides the rewarding experience of seeing tangible results from your efforts and cultivates a versatile skill set applicable across the live entertainment industry.