Procurement Specialist

About AECOM

At AECOM, we are passionate about creating a better world through our work in infrastructure projects that enhance communities globally. Our multidisciplinary team of over 50,000 professionals deliver impactful solutions in transportation, water, energy, and environment sectors. We are a Fortune 500 firm committed to sustainable development and innovation.

Role Overview

We are looking for a Procurement Specialist to manage the full lifecycle of Procure-to-Pay (P2P) processes for both direct and indirect procurement categories. This role involves daily execution of purchasing tasks in Coupa P2P, ensuring rapid and compliant conversion of purchase requisitions to purchase orders, supplier enablement, and collaboration with multiple stakeholders to meet operational targets and maintain adherence to policies.

Key Responsibilities

• Validate purchase requisitions against applicable policies, budget constraints, and approval hierarchies, converting them accurately into purchase orders within Coupa.
• Oversee purchase order management including amendments, changes, closures, and support for receipt processing to guarantee continuous operational flow.
• Work closely with Accounts Payable to resolve invoice discrepancies such as price or quantity differences and issues related to three-way matching.
• Maintain comprehensive and up-to-date supplier and item master data to promote on-contract procurement and compliance.
• Monitor procurement cycle times and communicate status updates effectively to requesters and relevant departments.
• Conduct compliant bidding processes for low- to medium-complexity purchases, analyzing offers based on total cost of ownership factors like price, delivery schedule, warranty, and service.
• Support category management by extracting and analyzing procurement data from Coupa to identify opportunities for demand consolidation.
• Engage with suppliers to confirm product availability and delivery timelines, escalating any potential supply risks proactively.
• Manage supplier onboarding in Coupa, ensuring compliance with due diligence, health, safety, and environmental standards, and complete documentation.
• Ensure purchase orders conform to contractual terms and approved rate cards, alerting category leads of any discrepancies.
• Track supplier delivery performance and assist in implementing corrective measures to meet service expectations.
• Apply company procurement policies, ethics, and approval workflows diligently, maintaining compliance with Saudi Arabian tax and regulatory requirements including VAT.
• Safeguard sensitive commercial information and ensure data integrity in Coupa with proper documentation retention and audit trails.
• Collaborate with project teams, finance, and accounts payable to promptly resolve procurement issues and uphold high service levels.
• Provide end-user training and guidance on Coupa for requisitions, receipts, and catalog management, promoting best practices and policy adherence.
• Regularly update procurement performance dashboards and KPIs covering PR-to-PO cycle time, invoice processing effectiveness, and supplier compliance.
• Identify underlying causes for process inefficiencies and recommend improvements in catalog coverage, preferred suppliers, and procurement templates.
• Contribute to the development and maintenance of standard operating procedures and knowledge base materials within the Shared Services team.

Qualifications & Experience

• Bachelor of Science degree in Supply Chain Management or a related discipline.
• Three to five years of demonstrated experience managing procurement activities across indirect and direct spend categories.

Technical Skills

• Proficiency in Coupa procurement platform including requisitioning, purchase order creation, supplier enablement, and invoice exception resolution.
• Strong Excel skills for bid analysis and spend reporting; familiarity with ERP systems integration to P2P is desirable.
• Solid understanding of contracting fundamentals such as Incoterms, delivery terms, warranty clauses, and three-way matching controls.
• Knowledgeable in Saudi procurement regulations and VAT compliance with rigorous documentation and audit maintenance.

Core Competencies

• Customer-oriented approach with a sense of urgency and responsibility.
• Excellent communication capabilities for engaging cross-functional teams.
• Analytical mindset with attention to detail and the ability to prioritize competing demands.
• Strong ethical judgment and commitment to confidentiality and procedural controls.
• Fluency in English required.

Additional Information

CECEM enforces strict integrity in its hiring process. New employees must attend a mandatory in-person orientation on their first day at an AECOM office as part of employment conditions.

AECOM offers a comprehensive benefits package tailored to various employee needs including medical, dental, vision coverage, disability benefits, paid leave, retirement plans, employee stock purchase programs, flexible work options, and professional development opportunities aimed at fostering growth and career advancement.

AECOM is dedicated to diversity, equal opportunity, and confidentiality in all employment procedures.