Procurement Officer

About the Role

A luxury real estate and construction firm is looking for a motivated and meticulous Procurement Officer to handle the acquisition of materials, equipment, and services essential for real estate, hospitality, and development projects. This role is tailored to someone with a background in Architecture and experience in construction, real estate, or project-based settings. The successful candidate will be highly organized, capable of managing procurement activities, fostering supplier relationships, and ensuring timely procurement while controlling costs.

Key Responsibilities

• Identify and assess suppliers, contractors, and service providers needed for projects and operations.
• Collect quotations, perform comparative cost analyses, and suggest economical procurement choices.
• Create and manage purchase orders, RFQs, and other purchasing paperwork.
• Ensure prompt procurement of construction materials, finishes, equipment, and project services.
• Conduct market research to discover dependable suppliers and alternative sourcing options.
• Develop and nurture strong vendor and contractor partnerships.
• Negotiate pricing, delivery terms, and contract conditions to optimize value.
• Monitor supplier performance and resolve procurement-related challenges swiftly.
• Maintain and update approved vendor lists and supplier records.
• Collaborate with project managers, architects, consultants, contractors, and site teams to understand procurement needs.
• Track material requests and delivery schedules to meet project deadlines.
• Coordinate logistics and material deliveries to various project sites.
• Oversee inventory monitoring and support stock management when necessary.
• Contribute to budget control via effective procurement planning and cost tracking.
• Ensure compliance with company procurement policies and procedures.
• Verify invoices, delivery documents, and procurement records for accuracy.
• Keep thorough documentation and records for audits and reporting.
• Prepare procurement reports, supplier evaluations, and expenditure summaries.
• Maintain purchasing trackers and schedules, reporting regularly on procurement status and supplier performance.

Qualifications & Requirements

• Bachelor's degree in Architecture is mandatory.
• 2 to 5 years’ experience in procurement, purchasing, contract management, or project coordination within construction or real estate sectors.
• Strong knowledge of construction materials, specifications, and procurement workflows.
• Familiarity with Microsoft Office and Google Workspace tools.
• Experience collaborating with contractors, consultants, and project teams.
• Excellent negotiation, communication, and stakeholder engagement skills.
• Well-developed organizational and analytical capabilities.
• High integrity, professionalism, and keen attention to detail.

Preferred Attributes

• In-depth understanding of construction and real estate development processes.
• Ability to multitask and meet multiple procurement deadlines simultaneously.
• Strong planning, coordination, and commitment to completion.
• Commercial mindset with emphasis on cost control.
• Resourceful, proactive, and solution-focused approach.
• Sense of ownership, accountability, and professionalism.