Planning & Program Management Seasonal Assistant

Role overview

The Kansas City Chiefs are hiring a seasonal assistant to support the Sr. Manager of Planning & Program Management within the Program & Project Management department. This hourly, seasonal position focuses on keeping projects, campaigns, and cross-functional initiatives moving smoothly while helping resolve issues, maintain alignment among stakeholders, and support overall satisfaction.

Key responsibilities

• Assist with planning and execution for media and marketing work across business portfolios and platforms.
• Bring together cross-functional teams by arranging meetings, organizing follow-ups, and turning discussions into clear action items.
• Prepare project briefs and build timelines in Wrike.
• Partner with teams across Marketing Verticals, Communications, and Arrowhead Events to help advance programs, improve workflows, and remove obstacles.
• Look for process gaps and suggest practical improvements.
• Help manage outside agencies and vendors, including scope drafting, proposal review, and invoice oversight.
• Set up and lead recurring meetings with internal collaborators and, when needed, urgent stakeholder discussions.
• Create supporting materials such as internal communications, agendas, and project briefs.
• Keep calendars, reference materials, and key updates current and share them with the team.
• Draft monthly updates for internal teams covering upcoming projects, important dates, and related information.
• Handle a mix of analytical and creative work in an adaptable project management role.
• Support exploratory, strategic projects that require strong planning and execution skills.
• Help with daily operational tasks, including shipping, staff off-sites, and other assigned duties.

Experience and qualifications

• A bachelor’s degree in communications, business, marketing, or a similar field is expected.
• Applicants should bring strong strategic planning skills and the ability to build agreement across teams.
• Effective interpersonal abilities, including leadership and team-building strengths, are important.
• The role calls for creativity, the ability to juggle multiple projects, and solid project management and organizational skills.
• Familiarity with Wrike is required.
• Strong presentation, written, and verbal communication skills are needed.
• Experience with brief creation, PowerPoint storytelling, and Excel is preferred.

Personal qualities

• The ideal candidate is self-driven, energetic, collaborative, and focused on results.
• High attention to detail, innovative thinking, and a proactive mindset are valued.
• Willingness to learn new ideas, processes, and feedback is essential.

Additional information

To be considered, the application must be fully completed on the next screen after selecting the apply option. This role is seasonal and hourly.