Personal Scheduler / Workforce Planner (m/w/d)

Role overview

FlixTrain offers secure employment, above-average compensation, and attractive benefits. In this position, you become a key part of the rail operation by making sure the right train staff is in the right place at the right time. Your work directly supports punctuality, safety, and service quality across the fleet.

What you will do

• Create and maintain duty rosters, shift schedules, and workforce plans for train crews.
• Coordinate vacation, training, and other absence-related planning.
• Arrange travel logistics and hotel bookings for new employees.
• Manage hotel block allocations for train staff.
• Work closely with operations control, recruitment, and staffing coordination teams.
• Support administrative tasks connected to train personnel.
• Use and maintain planning systems such as Wilson and Navan.
• Help improve internal processes and workflow efficiency on an ongoing basis.

What we are looking for

• Fluent German, with at least C1 level; English is an advantage.
• Prior experience in workforce planning, dispatching, or shift scheduling.
• Rail industry experience is beneficial.
• Confident use of Microsoft Office, especially Excel.
• Good understanding of the German Working Time Act (ArbZG).
• Strong organizational ability, a structured approach, and solution-oriented thinking.
• Communicative, reliable, and comfortable working in a team.

Benefits

• Travel perks including 12 free Flix vouchers and 12 discount vouchers for friends and family.
• Up to 60 days per year of work from another location, depending on the role.
• A hybrid setup that combines office presence with flexibility for better work-life balance.
• Confidential one-to-one support, courses, and stress-management resources for you and up to four family members.
• Access to language courses, training sessions, and expert talks for continuous learning.
• A mentoring program that helps you connect with experienced colleagues and grow faster.

Why this role matters

You will contribute to keeping train operations running reliably by ensuring staffing is planned efficiently and in line with operational needs. The role sits at the center of daily railway coordination and has a direct impact on service quality and safety.

Additional information

Even if you do not meet every requirement exactly, FlixTrain encourages applications from people who believe they can make a difference and contribute meaningfully to the team.

Why join Flix

Flix is focused on making travel simple, safe, and affordable for passengers and employees alike. The environment is fast-moving, full of opportunity, and open to people who want to help shape how the company works and grows. If you are looking for a place where you can develop, contribute, and build your own path, this could be a strong fit.