Personal Executive Assistant to CEO & C-Suite

Company Overview

CoreView leads globally in Microsoft 365 tenant resilience, serving over 23 million users worldwide. We assist top organizations in managing the complexities of Microsoft M365 through robust security measures and precise governance to maintain cyber resilience and productivity across complex environments. Our cloud-native platform offers automation, rapid value delivery, and full visibility throughout the M365 ecosystem, supported by world-class assistance and a collaborative culture where creativity and impact matter.

Role Overview

We are searching for a highly organized, proactive, and professional Personal Executive Assistant based in Washington DC to support the CEO and the C-Suite leadership. This role is fully onsite, highly visible, and demands exceptional judgment, discretion, adaptability, and responsiveness. The ideal candidate thrives in a dynamic executive environment with fluctuating priorities and must be able to work extended hours of 10 per day while accommodating last-minute schedule changes and travel assistance requirements.

Key Responsibilities

• Manage intricate calendars of the CEO and executive team across multiple time zones.
• Coordinate and optimize internal and external meetings, resolving scheduling conflicts quickly.
• Act as a dependable gatekeeper and scheduling coordinator for executive priorities.
• Prepare executives for meetings, travel, and important engagements.
• Organize domestic and international travel including complex itineraries, accommodations, transport, and visa requirements.
• Remain available for short-notice travel arrangements in key locations including Washington D.C., London, and Milan, ensuring seamless logistics and contingency planning.
• Process and submit expense reports timely and accurately, reconcile receipts, and ensure compliance with company policies.
• Provide ad hoc administrative support to the CEO and leadership team as needed.
• Maintain physical office readiness, organization, and cleanliness during CEO presence and special occasions.
• Manage logistics for executive and guest visits at the DC office including coordinating WeWork site needs, refreshments, team events, and dining reservations.

Qualifications and Competencies

• Demonstrated experience supporting a CEO or senior C-Suite executives in an executive or personal assistant role.
• Expertise in calendar management, travel coordination, and expense administration.
• Ability to handle multiple competing priorities efficiently with professionalism and accuracy.
• Willingness and capacity to be responsive throughout a 10-hour workday.
• Excellent verbal and written communication skills.
• High discretion, confidentiality, and prudent decision-making capabilities.
• Flexibility for frequent last-minute travel and schedule changes across international time zones.
• Comfort with independent work while remaining closely aligned with executive priorities.
• Strong interpersonal and executive presence skills; anticipates needs proactively.
• Calm, detail-focused, reliable under pressure.

CoreView’s Values

• Ownership Mindset: Self-driven to deliver results.
• One Team: Unified in diversity to achieve collective success.
• Velocity: Quick decision-making and execution.
• Continuous Improvement: Encouraging curiosity and challenging norms.
• Customer First: Deep listening and confident problem solving.
• Resilience: Maintaining composure under pressure.

Diversity and Privacy

CoreView embraces workplace diversity and practices equal employment opportunity with affirmative action. We do not discriminate against applicants based on gender, race, disability, age, protected veteran status, or any other protected status as per local law. By applying, applicants consent to CoreView processing their personal data according to our privacy policy for recruitment purposes.