Personal Assistant to Managing Director - Real Estate

Job Summary

We are searching for a highly organized and detail-focused Executive Assistant to support the Managing Director of a real estate company. This role demands an energetic individual who thrives under pressure and can efficiently manage multiple priorities in a dynamic environment. As the Managing Director's key conduit, the assistant ensures seamless daily operations and excellent communication management.

Key Responsibilities

• Oversee and optimize the MD's daily calendar, prioritizing critical meetings, site inspections, and conference calls.
• Serve as the main contact point for external partners, high-net-worth clients, and internal department leaders.
• Handle professional correspondence, prepare responses, and ensure timely attention to important emails.
• Maintain comprehensive project documentation, monitor client contract progress, and liaise with legal and documentation teams.
• Coordinate scheduling and execution of high-profile client meetings and property visits.
• Track and follow up on action items agreed upon during meetings to ensure departmental completion.
• Manage daily office administration to sustain a professional workplace atmosphere.
• Prepare meeting materials such as agendas, briefs, and presentations for board and investor reviews.
• Coordinate with vendors and manage administrative costs effectively.

Candidate Profile

• Demonstrates professionalism and discretion, managing sensitive company and client information confidentially.
• Possesses proactive problem-solving skills, anticipating issues and offering solutions promptly.
• Exhibits excellent verbal and written communication capabilities to represent the MD with clients professionally.
• Technologically adept, skilled in MS Office, Google Workspace, CRM platforms, and digital scheduling tools.

Compensation and Work Environment

The role offers a competitive monthly base salary commensurate with experience, ranging between ₹40,000 to ₹1,40,000. Additional performance bonuses are awarded based on the efficiency of office operations and achievement of administrative goals. The position is based in a professional real estate office fostering growth and development.