Personal Assistant to Managing Director

About the Role

We are seeking an experienced and confident Personal Assistant to support the Managing Director of a vibrant creative agency located in the West End of London. This position offers a hybrid working setup, requiring attendance three days a week at the office, with flexibility to choose between 8:30am-4:30pm or 9am-5pm shifts. You will become an integral part of a dynamic, collaborative team that values culture, energy, and supportiveness within a social and ambitious work environment.

Responsibilities

• Manage the Managing Director's diary and calendar, including all meetings, travel arrangements, and scheduling commitments.
• Prepare documents, presentations, and correspondence ahead of meetings to ensure readiness and professionalism.
• Organize meetings and follow up on action points to maintain smooth workflow and progress.
• Serve as a key intermediary between the Managing Director and internal teams, clients, and external partners.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Gain a comprehensive understanding of the Managing Director’s role, key relationships, and working habits to deliver seamless assistance.
• Process expenses, invoices, and approvals in accordance with internal procedures.
• Proactively solve problems to help the Managing Director's day run efficiently and calmly.

Requirements

• Proven experience as a Personal Assistant or in a similar high-level administrative role.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal abilities to liaise confidently with diverse stakeholders.
• Discretion and professionalism in handling confidential information.
• Proficient in managing calendars, preparing presentations, and coordinating complex meetings.
• Ability to adapt to the Managing Director’s style and work collaboratively within a dynamic team.

Perks and Benefits

• Hybrid working model with three office days and two work-from-home days each week.
• Competitive salary up to A340,000 per annum plus bonus opportunity.
• Summer hours allowing for early finishes on Fridays.
• Generous annual leave including a birthday off and a Christmas closure period.
• Health insurance and life assurance coverage.
• Pension scheme and season ticket loan for commuting.
• Wellbeing initiatives such as wellbeing weeks, massages, treats, and office breakfasts.
• Regular social events, company gatherings, and an annual offsite trip.
• A lively and friendly office environment with a strong focus on team culture.