Personal Assistant to High-Level Musician

Overview

ACLMTE, a nationwide entertainment staffing firm, seeks a seasoned Personal Assistant for a dedicated full-time position based in Los Angeles. The role demands utmost confidentiality, excellent communication skills, and experience supporting high-profile individuals in demanding environments.

Key Responsibilities

• Handle all personal and professional correspondence promptly and with professional formatting, prioritizing urgent communications.
• Oversee comprehensive calendars for personal, family, and household activities, ensuring accuracy of appointments and engagements.
• Arrange detailed travel plans, including flights, accommodations, transportation, and itinerary adjustments for the principal and family members.
• Develop detailed travel documentation and communicate logistics clearly to concerned parties.
• Act as the liaison among principal, leadership teams, household staff, vendors, and external contacts to maintain smooth operations.
• Manage personal gifting logistics: sourcing, buying, wrapping, shipping, and maintaining seasonal gift lists.
• Coordinate appointments, reservations, errands, and special projects with discretion and efficiency.
• Administer daily personal logistics such as meals, dietary needs, supplies, and travel essentials.
• Plan and coordinate event logistics and serve as the on-site primary contact during appearances and events by anticipating needs proactively.
• Oversee glam and creative arrangements, including reference circulation, scheduling, and on-site event support.
• Prepare and submit weekly expense reports accurately through platforms like Expensify; collaborate with business management for financial reconciliation.
• Compose formal communications including thank-you notes and RSVPs on behalf of the principal.
• Manage household operations including vendor coordination, maintenance scheduling, deliveries, and services.
• Keep essential documents, schedules, contacts, and projects well-organized.
• Anticipate and resolve scheduling conflicts in a fast-paced setting.
• Support personal and family activities, travel preparations, and other miscellaneous administrative duties as required.
• Remain flexible for after-hours, weekend, and travel-related support duties.

Qualifications and Skills

• Established experience as a Personal Assistant, Executive Assistant, or comparable high-level support role.
• Background in supporting executives, noted individuals, creatives, or fast-paced leadership environments preferred.
• Expertise in managing complex calendars, travel logistics, and personal task coordination.
• Superior written and verbal communication skills with professional demeanor.
• Exceptional organizational abilities with adept multitasking, prioritization, and time management.
• Strong analytical thinking and problem-solving aptitude with calmness under pressure.
• Unwavering commitment to discretion, confidentiality, and professionalism.
• Self-motivated with excellent follow-through and independent work capability.
• Detail-focused with strong administrative and coordination skills.
• Adaptable to changing priorities in dynamic, fast-moving environments.
• Proficient in Google Suite, Outlook, Mac OS, iPhone, Expensify, and related productivity technologies.
• Excellent interpersonal skills and the ability to collaborate across varied teams.
• Flexible scheduling willingness including supporting travel and after-hours needs.
• Must hold a valid driver’s license and passport and be comfortable with travel as needed.

Compensation and Benefits

Annual compensation ranges from $90,000 to $130,000 based on experience and credentials. Benefits include medical coverage, mileage reimbursement, and provision of a company laptop and phone. The position is full-time and requires flexibility for occasional evenings, weekends, and travel demands.