Personal Assistant to Corporate Management

Role overview

This position is a confidential personal assistant role supporting senior leadership at a semiconductor company in Singapore. The core purpose of the job is to keep executive calendars, business priorities, and day-to-day corporate operations running smoothly and efficiently.

Key responsibilities

• Offer dedicated private and confidential personal assistant support to the on-site President/CTO, while also separately supporting the off-site CEO in the same confidential capacity.
• Maintain meeting schedules, manage appointments, coordinate travel, organise visits, and keep agendas up to date.
• Support internal communication across the Singapore office and other group companies, and assist with external corporate correspondence where needed.
• Plan and coordinate corporate events and provide ad hoc administrative help to the executive team.
• Handle other HR, office, and business operations tasks as assigned from time to time.
• Record dictation, prepare meeting minutes, and follow through on action items and discussion points.
• Draft reports, presentations, and executive briefs.
• Help the CEO and President/CTO track important deadlines and remind department heads about pending tasks.
• Maintain databases and filing systems that support corporate office operations.
• Oversee office efficiency, including office equipment, supplies, inventory, and routine reporting such as expenses and office budgets.
• Monitor supply levels and liaise with vendors to secure the most cost-effective purchasing terms.
• Provide additional administrative support to other teams as directed by senior leadership.

Qualifications and experience

Candidates should have either a diploma in business administration, relevant secretarial experience, or a closely related background. A minimum of 5 years' proven experience in a personal assistant, executive secretary, or similar corporate administrative role is required.

Skills and knowledge

The role calls for strong MS Office capability, familiarity with back-office systems such as ERP software, and solid knowledge of office management practices. The ideal candidate must also demonstrate excellent organisation, time management, communication, negotiation, confidentiality, and multitasking abilities.

Additional information

This is a full-time, on-site role based in Singapore. The source did not specify salary, number of openings, perks, or start date.