Personal Assistant to Chief Marketing Officer

About Huda Beauty

Founded by acclaimed beauty expert Huda Kattan in 2013, Huda Beauty is a fast-growing global brand committed to democratizing beauty. The company prioritizes purpose over profit, aiming to empower individuals to define and enjoy beauty on their own terms. While the brand has evolved, a dedication to business excellence and kindness remains fundamental.

Role Summary

The Personal Assistant supports the Chief Marketing Officer with high-level executive and administrative tasks, serving as a key liaison for the Marketing Leadership Team. This position ensures effective management of the CMO's time, communications, and priorities while fostering organization, collaboration, and efficiency within the marketing department.

Key Responsibilities

• Serve as the main contact point between the CMO, internal teams, and external partners.
• Manage the CMO's calendar proactively, balancing business needs across international time zones and adjusting for schedule changes.
• Prepare presentations, executive documents, and meeting materials.
• Arrange domestic and international travel, accommodations, and detailed itineraries.
• Compile and submit monthly expense reports.
• Maintain both digital and physical filing systems.
• Handle confidential matters with utmost discretion.
• Provide both administrative and personal assistance to enhance the CMO's productivity.
• Act as a reliable point of contact for the Marketing Team, maintaining organization, communication, and engagement.
• Coordinate departmental meetings, business reviews, planning workshops, and logistics while distributing pre-read materials.
• Align marketing calendars across stakeholders for efficient scheduling.
• Monitor follow-up actions, requests, and critical decisions as necessary.
• Collaborate with Executive Assistants and administrative teams across functions for coordinated activities.
• Plan and execute team-building events.
• Facilitate onboarding processes to welcome new team members effectively.
• Utilize AI and productivity tools to enhance administrative speed, orderliness, and efficiency.
• Identify and implement improvements to simplify recurring administrative tasks.
• Continuously enhance team workflows and promote scalable, efficient administrative practices.

Candidate Requirements

• Proven experience supporting senior executives such as a CMO or CEO within dynamic, global firms, demonstrating foresight and autonomous priority management.
• Ability to coordinate complex, multi-party calendars and activities across various time zones to keep leadership aligned and informed.
• Experience handling sensitive and confidential information with professionalism.
• Excellent written and verbal communication skills, capable of engaging with senior leadership, external collaborators, and cross-functional teams confidently.
• Proficiency in leveraging AI and productivity tools to automate and optimize administrative functions.
• Expertise in managing travel arrangements and expense reporting for senior executives.

Benefits

• Monthly "Self Love Days" granted at the company's discretion.
• Comprehensive premium medical, dental, and vision insurance covering employees and their dependents.
• Monthly coaching sessions with an internal Success Coach.
• Exclusive employee discounts on all Huda Beauty products.
• Quarterly gifting of products.

Diversity and Inclusion Statement

Huda Beauty commits to fostering diverse, inclusive workplaces free from discrimination of any kind. The company welcomes applicants regardless of race, color, ancestry, religion, gender identity, nationality, sexual orientation, age, marital status, medical status, disability, or veteran status. Reasonable accommodations are available upon request during recruitment.