Personal Assistant - Sustainability Team

Role Overview

We are looking for a highly organised and proactive Personal Assistant to support the Head of Sustainability and their team within a dynamic commodities trading business located in the City of London. This position offers a unique blend of senior PA duties alongside broader team coordination responsibilities within an expanding Sustainability function.

Key Responsibilities

• Managing complex calendars and inboxes efficiently to support the Head of Sustainability.
• Arranging international travel logistics including bookings and itineraries.
• Handling financial administration such as expenses, invoicing, and purchase order management.
• Serving as a primary point of contact, ensuring smooth day-to-day operational flow.
• Drafting, proofreading, and managing communications on behalf of the Head of Sustainability.
• Prioritising tasks proactively to create time efficiencies for leadership.

• Supporting the Sustainability team by organising meetings, preparing agendas, recording minutes, and ensuring follow-ups.
• Coordinating team events, offsite activities, and internal initiatives.
• Managing logistical aspects including meeting room bookings and catering arrangements.
• Providing administrative assistance and supporting cross-functional coordination within the wider team.
• Enhancing team visibility and collaborative processes.

Qualifications and Experience

• Two to three years of experience in a Personal Assistant or Team Assistant role, preferably within financial services.
• Excellent written English communication skills.
• Strong organisation and diary management capabilities.
• Experience thriving in fast-paced, evolving work environments.
• Confidence in handling financial tasks such as expenses, purchase orders, and invoicing.
• Keen attention to detail, particularly in drafting and reviewing communications.
• Approachable, friendly, and team-oriented personality.
• Proactive mindset with a can-do attitude and flexibility to adapt to changing priorities.
• Ability to work independently, bringing structure where processes may be underdeveloped.
• Excellent relationship building and interpersonal skills across diverse teams.

Work Arrangement

This is a hybrid role requiring 3 days in the office during the first one to two months, transitioning to four days of office presence thereafter.

Additional Information

The employer is committed to equal opportunity employment and does not discriminate on any grounds.