Personal Assistant and Team Support - Contract Role in London

About the Company

Airswift is a global workforce solutions provider with 9,000 contractors spread across more than 70 countries. The company delivers expert services primarily to the oil and gas, energy, mining, infrastructure, and technology industries.

Role Overview

We seek a Personal Assistant and Team Support professional for a 12-month contract based in London, with a possible extension. This position blends office and remote work, requiring presence at the office three days a week, with two days working remotely.

Key Responsibilities

• Assist the Head of Integrated Process Risk Controls and the Manager of T&S Transformation Program Delivery, both London-based.
• Manage daily administrative duties such as expense processing, travel arrangements, event planning, contractor onboarding, purchase order raising, invoicing, and diary management.
• Provide systems support and coordinate logistics for internal communication events including Townhalls and webcasts.
• Work closely with other Personal Assistants in the T&S business unit to share knowledge and collaborate effectively.
• Attend and participate proactively in T&S admin skill pool meetings and support the admin team during absences or special events.
• Serve as the access focal point for designated secure areas, ensuring compliance with security protocols.
• Prepare documents including reports and presentations, while maintaining confidentiality at all times.
• Communicate efficiently with stakeholders at all levels, fostering strong professional relationships.
• Maintain a high standard of compliance with company principles, including integrity, diversity and inclusion (D&I), health and safety (HSSE), and regulatory requirements.
• Demonstrate resilience under pressure and the ability to prioritize multiple tasks to meet deadlines.

Essential Requirements

• Proven administrative and organizational expertise, capable of multitasking and managing workload independently.
• Strong proficiency in English with excellent written and verbal communication skills.
• Interpersonal skills to build positive relationships and professional networks within and beyond the organization.
• Digital literacy, including strong proficiency with Microsoft Office suite and familiarity with various Shell online systems.
• Motivation to continuously learn and enhance skills, with willingness to act as SharePoint Functional System Owner (FSO) if needed.
• Ability to actively provide and accept constructive feedback and engage in team collaboration.

Work Conditions & Employment Details

• Work location: London office with remote working flexibility (3 days onsite, 2 days remote)
• Contract duration: 12 months, with possibility of renewal
• Work week: Monday to Friday

Additional Information

The role emphasizes effective administrative support, adept handling of daily operational tasks, and fostering cooperation within the team. Candidates who may not meet every qualification are encouraged to apply if they can bring valuable skills and experience.

For further consideration, please submit an updated CV. Contacts will be provided through recruitment channels.