Personal Assistant (1 Year Temp), Corporate Services

Role overview

The Cyber Security Agency of Singapore is looking for a highly organised and discreet Personal Assistant to support multiple senior principals. This 1-year temporary appointment involves broad administrative coordination, careful handling of sensitive information, and consistent support across several portfolios while upholding strong operational standards.

Key responsibilities

You will provide end-to-end executive support, manage calendars and meetings, handle communications, coordinate travel, maintain confidential records, contribute to projects, and assist with other tasks as needed.

• Support several Directors and senior leaders with day-to-day administration, including schedule management, travel coordination, meeting preparation, and briefing support.
• Manage competing calendars by arranging internal meetings, external appointments, and industry events while resolving clashes and time-sensitive priorities.
• Arrange video meetings, meeting venues, and the timely circulation of agendas, notes, and supporting documents.
• Monitor incoming messages, help draft replies, and maintain professional communication with government bodies, private organisations, and international partners.
• Organise travel plans covering flights, lodging, local transport, security clearances, and travel documents, and help with claims submissions.
• Keep secure filing systems, prepare presentations and reports, and work within strict information security and classification requirements.
• Support research, events, and special assignments, coordinating with different teams to keep work moving on schedule.
• Carry out any additional duties assigned by the team.

Requirements

The role calls for someone with solid executive support experience, strong communication skills, excellent organisation, and comfort working with confidential information in a fast-paced environment.

• At least 3 to 5 years of experience as an executive assistant or personal assistant, ideally in government, defence, or professional services.
• Administrative qualifications or equivalent practical experience are preferred.
• Hands-on proficiency with Microsoft Office, scheduling tools, video conferencing platforms, and document management systems.
• Ability to adapt quickly to new tools, systems, and security procedures.
• Strong written and spoken communication skills and a professional manner with varied stakeholders.
• High standards of time management, prioritisation, accuracy, and the ability to stay effective under pressure.
• Experience in cybersecurity, technology, or government work would be an advantage.
• Working knowledge of information security practices and protocols is preferred.
• Willingness to work outside standard hours when required.
• A proactive, independent, and collaborative approach to problem-solving.

Additional information

This position is based onsite in Singapore and is offered as a contract role for one year. The hiring team will inform all candidates on whether they have been shortlisted within four weeks after the closing date. If you encounter any application issues, you may contact the recruitment team at csa_recruit@csa.gov.sg.

Ideal candidate profile

This opportunity suits someone who enjoys supporting senior leaders, can juggle multiple priorities with discretion, and is motivated by contributing to Singapore’s cyber security mission.