People & Talent Coordinator

About MATTE Projects

MATTE is a dynamic 360° creative studio that operates at the intersection of culture, storytelling, and design. We unite individuals to foster innovative engagement, drive long-term progress, and entertain global audiences. We also empower forward-thinking brands and institutions to achieve similar goals. Our expertise encompasses strategic ideation, creative development, branding, experiential marketing, web design and development, campaign creation, content production, and full-scale execution.

About the Role

MATTE Projects is seeking a People & Talent Coordinator to join our expanding team and provide comprehensive support throughout the employee lifecycle. Reporting directly to the Head of People & Talent, this position is crucial for attracting, hiring, onboarding, and supporting the skilled professionals who contribute to our success. The role is structured with approximately 80% dedicated to talent acquisition and recruiting operations, and the remaining 20% focused on People Operations, employee experience, and HR administration. This is an ideal opportunity for an emerging professional in the People domain to establish a robust foundation in both recruiting and HR, while gaining broad exposure within a fast-paced creative agency environment.

Talent Acquisition & Recruiting

• Assist with recruitment efforts across creative, strategy, production, client services, operations, and corporate departments.
• Identify and source potential candidates through platforms like LinkedIn, Behance, Dribbble, Vimeo, professional networks, and other talent acquisition channels.
• Initiate candidate contact and arrange interview schedules.
• Manage the coordination of interviews and maintain communication with candidates throughout the hiring process.
• Collaborate with hiring managers and the Head of People & Talent on interview strategies, feedback consolidation, and hiring decisions.
• Develop job descriptions, interview guides, candidate outreach messages, and offer letters.
• Cultivate and maintain talent pipelines to meet current and future staffing requirements.
• Monitor recruiting performance metrics and ensure data accuracy within the Greenhouse system.
• Contribute to ensuring a positive and high-touch candidate experience from initial contact to offer acceptance.

People Operations & Employee Experience

• Oversee the onboarding process for new employees and freelancers, ensuring a smooth integration from day one.
• Administer HR information systems, including Justworks and other People-related platforms.
• Support various stages of the employee lifecycle, such as onboarding, offboarding, promotions, transfers, and related documentation.
• Provide assistance with benefits administration and address employee inquiries concerning benefits, paid time off, and company policies.
• Maintain employee records and ensure adherence to all federal, state, and local regulations.
• Support performance review cycles, employee engagement initiatives, and ongoing People programs.
• Contribute to the planning and execution of employee events, cultural activities, and office experience programs.
• Assist in documenting, refining, and scaling People processes to accommodate company growth.

Qualifications

• Possess 1 to 3 years of experience in recruiting, People Operations, Human Resources, Talent Acquisition, or a similar field.
• Ability to work from our Soho, New York office Monday through Thursday, with remote work permitted on Fridays.
• Demonstrated experience in coordinating interviews, supporting recruitment processes, or managing employee lifecycle administration.
• Familiarity with recruiting tools such as Greenhouse, LinkedIn Recruiter, or comparable systems.
• Exhibit strong organizational capabilities and meticulous attention to detail.
• Possess excellent written and verbal communication skills.
• Demonstrate a proactive and resourceful approach, with the ability to manage multiple tasks concurrently.
• Show a genuine enthusiasm for developing a career in People & Talent.
• Express a keen interest in creative industries, agency environments, and organizations that prioritize culture.

Compensation & Benefits

• An annual base salary ranging from $80,000 to $90,000 USD, determined by experience, skills, and qualifications.
• Comprehensive Medical, Dental, and Vision insurance coverage.
• A 401k plan with a company match of up to 4%.
• A fully subsidized annual Citibike membership as a wellness benefit.
• Access to Talkspace for mental wellness support.
• A competitive Paid Time Off (PTO) package.
• Paid time off for an End of Year Recharge.
• Eligibility for a Sabbatical Program after three years of employment.
• Paid Parental Leave for all new parents.

Equal Opportunity

MATTE is committed to fostering a diverse and inclusive workplace where all individuals are welcomed and their differences are celebrated. We provide equal employment opportunities to all persons without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made for qualified individuals with disabilities.