Payments Administrator / Deposits Specialist

Role Overview

This employment opportunity is presented in partnership with an external company managing the recruitment process. They seek a Payments Administrator / Deposits Specialist located within the United States to support vital financial operations linked to healthcare payments.

The position centers on reconciling payments, investigating transactions, and maintaining precise financial documentation within complex procedural workflows. The role demands meticulous problem-solving skills to identify inconsistencies and accurately allocate funds to relevant accounts.

This job combines financial operations expertise with data analytical skills and communication with external collaborators, all within an entirely remote and cooperative work environment. The successful candidate will be responsible for handling a large volume of transactions efficiently and with accuracy, directly enhancing operational workflows.

Accountabilities

• Daily review and download of bank transactions such as ACH payments and checks to verify processing accuracy.
• Reconciliation of received payments and manual matching of deposits to appropriate internal cases.
• Examination of complicated or bulk payments to determine payment sources, correct fund allocation, and resolution of discrepancies.
• Investigation of absent payments, duplicate entries, overpayments, and other reconciliation challenges.
• Monitoring shared communication channels and professionally addressing payment-related inquiries from vendors and partners.
• Contacting external stakeholders clearly to resolve discrepancies and collect necessary payment details.
• Submitting requests through internal payment platforms and collaborating across teams for urgent payment requirements.
• Contributing to special projects, process enhancements, and operational initiatives to support team growth.
• Maintaining consistent and reliable records while managing substantial financial transactions.

Requirements

• Residence within the United States.
• Minimum of one year experience in accounts payable, accounts receivable, payment processing, bank reconciliation, financial data entry, or related roles.
• Preferably additional professional experience in office environments.
• Proficient skills in Microsoft Excel and Google Sheets, including handling and analyzing large data sets.
• Strong attention to detail with an aptitude for detecting errors and inconsistencies.
• Excellent organizational skills and capacity to perform repetitive, transaction-intensive tasks effectively.
• Analytical thinking with problem-solving capabilities.
• Ability to maintain focus and exactness under deadlines and during high task volumes.
• Excellent written and oral communication skills in English.
• Aptitude for quickly learning new software, systems, and internal tools.
• Self-driven, adaptable, and comfortable operating independently in a remote format.
• Preferred experience with U.S. medical insurance, healthcare payments, medical billing terms, or insurance providers.
• Must have personal access to a reliable computer or laptop suitable for remote working.

Benefits

• This is a fully remote role available to candidates residing in the U.S.
• Full-time employment within a growing distributed team.
• Chance to participate in critical financial processes supporting healthcare payment operations.
• Engagement in a cooperative environment with international teams.
• Gain exposure to financial operations, payment reconciliation, and healthcare workflow processes.
• Opportunities to enhance skills in payment management, data analytics, and operational problem-solving.

Additional Information

The partner company handles candidate communication following application. This position supports important healthcare financial activities and leverages AI-enhanced candidate review processes to ensure fair and unbiased selection. Candidates should understand their application data will be processed in accordance with applicable data privacy regulations.