Part-Time K–12 Registrar & Enrollment Coordinator (1099 Contractor)

About HomeSTEM Academy

HomeSTEM Academy is a private online K–12 school focused on individualized learning, small class settings, live teaching, and close collaboration with families. The school is looking for an experienced registrar and enrollment professional who understands how an online school operates and can help deliver a smooth admissions, records, and student paperwork process for families.

Role Overview

This position is for a Registrar & Enrollment Coordinator who will handle student enrollment, academic records, admissions coordination, and documentation management. The ideal candidate has prior experience in registrar or enrollment operations within a virtual or online K–12 school, works with strong attention to detail, and can manage responsibilities independently.

This is a deliverables-based independent contractor role under 1099 status, not a standard hourly employee position.

Qualifications and Experience

Applicants should have prior background as a K–12 registrar, enrollment coordinator, or admissions coordinator, ideally in an online school setting. Experience managing student records and enrollment workflows is important, along with strong communication, organization, and the ability to work without close supervision and meet deadlines. Familiarity with Google Workspace is required.

Experience with ClassReach, Gradelink, Blackbaud, FACTS SIS, PowerSchool, or another Student Information System is preferred. Additional helpful experience includes private school admissions, transcript review and records requests, online student onboarding, and Texas ESA or other education funding programs, though that last area is optional rather than required.

Responsibilities

• Handle new student applications from first inquiry through final enrollment.
• Arrange and coordinate interviews with families.
• Keep prospective families informed throughout the admissions journey.
• Check that all enrollment documents are complete and accurate.
• Prepare and issue enrollment agreements.
• Monitor the enrollment pipeline and follow up as needed.
• Request, collect, and organize transcripts and other student records.
• Maintain cumulative files for each student.
• Review records and forms for missing information or errors.
• Manage withdrawals and transfer processing.
• Compile documents for audits when needed.
• Protect the confidentiality of student records at all times.
• Create progress reports and report cards.
• Maintain student transcripts.
• Confirm high school graduation requirements are being met.
• Process transcript requests.
• Keep student data current in the SIS.
• Respond to enrollment-related questions from families.
• Support families during onboarding.
• Coordinate registration for Virtual Open House events.
• Deliver strong customer support throughout the enrollment process.
• Maintain enrollment spreadsheets and internal reports.
• Support registration for new school years.
• Coordinate student scheduling with the Head of School.
• Assist with school compliance documentation.
• Join virtual administrative meetings as needed.
• Work consistently toward required deliverables, including accurate records, prompt family responses, interview scheduling, enrollment paperwork processing, report card and transcript preparation, weekly enrollment updates, Virtual Open House coordination, complete documentation before enrollment, and organized digital file management.

Additional Information

The role is remote, with Texas preferred. Employment is through an independent contractor (1099) arrangement. The work is structured around deliverables rather than hourly employment.