Part-Time Chief of Staff to the Co-Founders

About Beyond the Desk

Beyond the Desk is a consulting and advisory practice focused on the future of work. The firm helps organizations work through changes in the workplace, leadership, talent planning, and broader workforce trends. It partners with leaders to share research, insights, strategy, and practical solutions that prepare them for what comes next.

Role Summary

Beyond the Desk is hiring an organized, proactive, and creative early-career professional to support the co-founders as a part-time Chief of Staff. This opportunity is well suited to a recent graduate who wants broad exposure across entrepreneurship, business operations, marketing, client delivery, and executive support.

The selected candidate will work closely with the founders to help keep day-to-day operations running smoothly, coordinate client and internal work, manage digital content and assets, and support marketing and business development efforts.

Working Details

Location: Remote, with preference for candidates based in the United States

Schedule: 20 hours per week

Reporting to: Kelly Monahan and Kim Fazio, Co-Founders of Beyond the Desk

Core Responsibilities

Website and digital presence

• Keep the company website updated and accurate
• Share fresh content, resources, and company announcements
• Support basic SEO and site optimization work
• Help manage Dr. Kelly Monahan's social media accounts

Marketing and content support

• Build presentations, social media graphics, reports, and client materials in Canva
• Create branded templates and visual assets
• Assist with promoting content across digital channels
• Help prepare and send newsletters

CRM and business development support

• Maintain HubSpot records and workflow processes
• Update contact lists and monitor outreach activity
• Support lead generation and partnership efforts
• Assist with proposals and follow-up communication

Project and operations support

• Coordinate timelines, deliverables, and meeting arrangements
• Support both client-facing and internal strategic projects
• Prepare meeting summaries, next steps, and status updates
• Research workplace trends, competitors, and potential partners
• Help improve workflows and operational processes

Executive support

• Support scheduling and administrative coordination for the co-founders
• Track priorities, deadlines, and follow-up tasks
• Act as a dependable organizational partner across multiple initiatives

Qualifications

Required

• A bachelor's degree completed within the past 1 to 3 years, or graduation expected soon
• Strong ability with Canva and an eye for visual design
• Prior experience using HubSpot or a comparable CRM system
• Excellent organization and project coordination skills
• Strong written and spoken communication skills
• High attention to detail and the ability to manage several priorities at once
• Self-driven approach and comfort working in a fast-moving, entrepreneurial setting

Preferred

• Experience updating website content on platforms such as WordPress, Squarespace, Webflow, or similar tools
• Exposure to social media management tools
• Interest in the future of work, leadership, talent, or organizational strategy
• Background supporting founders, executives, student groups, or startup teams

What You Will Gain

• Direct mentorship from two seasoned founders and thought leaders
• Exposure to consulting, entrepreneurship, business operations, and marketing
• The chance to contribute to meaningful strategic projects
• Practical experience helping build and grow a business
• A flexible and collaborative work culture

Compensation

Hourly pay starts at $25 per hour.

Application Instructions

Applicants should share a resume and a short note describing their interest in Beyond the Desk and in this role.