Operations Coordinator - OBStat

Position Overview

This opportunity is for an OBStat Operations Coordinator within a partner organization based in the United States. The role is fully remote and is focused on supporting and optimizing recruiting operations to ensure a smooth candidate and clinician experience throughout the hiring lifecycle.

Key Responsibilities

• Facilitate coordination and scheduling of interviews among clinicians, recruiters, and other internal stakeholders, ensuring calendars are maintained accurately and communication is prompt.
• Provide administrative and operational assistance to recruiting teams to enhance daily workflows and candidate engagement efforts.
• Manage candidate data, records, and workflows using applicant tracking systems (ATS), CRM platforms, and related tools.
• Support sourcing, outreach, and communication activities to maintain active candidate engagement throughout recruitment.
• Initiate and monitor background checks, reference verification, credentialing, and onboarding processes.
• Keep interview schedules, follow-ups, documentation, and workflow updates precise and current.
• Assist in clinician onboarding, contractor lifecycle administration, and management of necessary documentation.
• Work on updates and maintenance within HRIS and time management systems to ensure data accuracy.
• Prepare reports and assist in operational audits on weekly, monthly, and quarterly timelines.
• Provide excellent customer service and serve as a dependable contact for clinicians and internal teams.

Candidate Profile and Requirements

• Between 1 to 3+ years of experience in operations, recruiting coordination, administrative roles, or related fields.
• Exceptional organizational capabilities to manage multiple priorities, meet deadlines, and handle various workflows effectively.
• Strong verbal and written communication skills for professional interaction with clinicians and stakeholders.
• High attention to detail with a dedication to maintaining accurate documentation and records.
• Proficiency in Microsoft Office suite including Excel, Word, and PowerPoint.
• Experience scheduling meetings using tools like Zoom or Microsoft Teams.
• Ability to work autonomously in a remote setting while ensuring reliable communication and productivity.
• Familiarity with ATS, CRM systems, or HRIS platforms is preferred.
• Background in healthcare recruiting, clinical staffing, credentialing, or similar areas is advantageous.
• Knowledge of reporting, databases, advanced Excel functions, or project coordination is a plus.
• Bachelor's degree or equivalent professional experience is desirable.

Benefits and Compensation

• Competitive pay ranging from $26.50 to $31.25 per hour.
• Fully remote work arrangement exclusive to U.S. employees.
• Full-time position with a comprehensive benefits package.
• Medical, dental, and vision insurance coverage options.
• Health Savings Account (HSA) with employer contributions and Flexible Spending Account (FSA) availability.
• Paid time off and official company holidays.
• Employer-paid basic life insurance and accidental death & dismemberment coverage.
• Short-term and long-term disability insurance paid by employer with optional supplementary coverage.
• Paid parental leave benefits.
• 401(k) retirement plan featuring employer matching contributions.
• Access to legal plan services and identity theft protection.
• Mental health resources and employee assistance programs.
• Opportunity to work within a mission-driven organization dedicated to healthcare staffing solutions.

Additional Information

This role is managed on behalf of a partner company responsible for applications and follow-up. The hiring process includes AI-assisted application reviews ensuring equitable and objective candidate evaluation, with final hiring decisions made by human recruiters.

Applicants should note that submitting their application involves consent to data processing under pertinent privacy regulations, with rights to access, correct, or erase personal data.

This position offers a chance to develop expertise in recruiting operations, healthcare staffing workflows, and operational systems while contributing to a meaningful healthcare sector mission.