Operations Assistant

Overview

Aux is looking for a highly motivated and detail-focused Operations Assistant to provide crucial support in managing daily priorities, operational processes, communications, and executive-level responsibilities. This role demands strong organizational skills, excellent written and verbal communication, and proficiency in leveraging AI technologies to enhance workflow efficiency.

Key Responsibilities

• Participate in daily operations meetings, documenting priority tasks, decisions, and follow-ups.
• Assist executives by organizing schedules, managing priorities, and ensuring timely completion of key initiatives.
• Oversee administrative and coordination processes to optimize productivity.
• Develop and maintain tracking systems for operational initiatives and deliverables.
• Compose and polish communications for executives and Limited Partners, ensuring professionalism, clarity, and confidentiality.
• Continuously seek to improve operational workflows and documentation.
• Utilize AI-driven tools for drafting, researching, summarizing, and streamlining tasks.
• Keep abreast of emerging AI technologies and identify valuable applications within daily activities.

Candidate Requirements

• Excellent communication — both written and spoken.
• Meticulous attention to detail with superior organizational skills.
• Experience supporting senior-level executives or founders is preferred.
• Capable of multitasking and maintaining composure in a fast-moving work environment.
• Proven ability to exercise sound judgment, take full ownership, and work autonomously.
• Comfortable handling sensitive and confidential matters.
• Possess an AI-native mindset, routinely leveraging AI tools for work.

Ideal Attributes

• Proactive, anticipating requirements without prompting.
• Strong sense of accountability to manage tasks from initiation to completion.
• Resourceful in independently resolving challenges.
• Exhibits sound business acumen and decision-making abilities.
• Communicates effectively with minimal supervision.
• Keen interest in continuous process enhancement.

Preferred Experience

• Prior roles as an Executive Assistant or operations coordinator.
• Support for founders or leadership teams.
• Experience preparing executive-level communications.
• Familiarity with startups, investment sectors, or fast-growing companies.

Compensation and Benefits

• Salary is yet to be finalized; applicants should specify expected remuneration in their application for consideration.
• Food allowance provided.
• Government-mandated benefits applicable.
• 13th Month Pay included.
• Provision of work equipment.
• Night differential pay at 10% of hourly rate when applicable.
• 20 leave days granted after six months of service.
• Holiday pay: 200% on regular holidays and 130% on special holidays.
• Overtime compensation for up to 10.25 hours per day.
• Referral bonus of 10,000 PHP awarded if the referred employee remains for three months.
• Health Maintenance Organization (HMO) benefits available after six months.