Open Government Analyst

Role overview

The City of Pearland is hiring an Open Government Analyst to support the City Secretary’s Office in a highly regulated role that touches records management, public information, agenda coordination, and election-related administration. The position carries significant responsibility under Texas laws and local policies, including the Texas Local Government Records Act, the Open Meetings Act, and the Texas Public Information Act.

This is an advanced administrative and technical position that requires independent judgment, careful compliance work, and close coordination with the Deputy City Secretary while keeping the City Secretary updated on key activities. Work is performed with limited supervision, and major tasks are discussed in periodic check-ins.

Key duties

• Handle the full public information request workflow, from intake and logging to review, assignment, clarification, cost estimates, tracking, and timely completion.
• Manage the public information web portal and assist both internal users and external requestors, including coordinating complaint responses with the Attorney General’s Office.
• Deliver training and guidance on office policies, procedures, legal compliance, and best practices.
• Research, examine, and analyze City records for staff, members of the public, and other public agencies.
• Help the public navigate procedures and statutory requirements tied to records and information requests.
• Apply working knowledge of the City Secretary’s Office functions, including public information, open meetings, election law, ethics rules, and records management.
• Support the creation, revision, and rollout of standard operating procedures.
• Assist with all stages of municipal elections, monitor election activity, and ensure compliance with the Texas Local Government Code, Texas Election Code, Texas Ethics Commission rules, and related requirements.
• Receive campaign finance filings from the mayor, city council, and council candidates during election season and periodic filing cycles.
• Prepare documents and meeting materials, including packets, postings, notices, folders, copies, collated sets, and records such as contracts, agreements, ordinances, resolutions, and minutes.
• Process permits and licenses by checking applications and maintaining current and expired permit lists.
• Maintain the City Secretary’s Office website and the boards and commissions portal.
• Support department accounts receivable and accounts payable, budget changes, and purchase order requests.
• Answer and screen calls for the City Secretary’s Office and the City Hall receptionist desk.
• Carry out additional related assignments, special tasks, and team-based duties as needed.

Education and experience

An associate degree or an equivalent combination of education and experience is required. Comparable work experience may substitute for formal education if it provides the necessary proficiency.

The City prefers municipal experience. Candidates should have at least three years of experience in records and file room management, including two years working with an automated records management system.

Applicants are expected to have strong familiarity with internet tools, Microsoft Word, PowerPoint, Excel, and specialized records management systems. Strong English grammar, spelling, and punctuation skills are also important, along with the ability to prepare error-free documents.

The role also calls for a solid understanding of city operations, office functions, public policy, and records lifecycle practices, including how to classify record series and apply retention principles. Working knowledge of the Texas Public Information Act is required.

Licenses and certifications

• A valid Texas driver license is required.
• The candidate must be eligible to become a Texas notary and obtain a Texas Notary Commission.
• Texas Municipal Clerk certification is preferred.

Additional notes

The job requires strong time management and the ability to complete tasks efficiently. It also involves compliance-driven work where accuracy, confidentiality, and attention to detail are essential.