Office Manager

About Chili Labs

Chili Labs is a Riga-based studio specializing in mobile app design and development, recognized for award-winning work including the Red Dot award. We collaborate with fintech companies, startups, and established businesses worldwide. A key contributor to our success is the Office Manager who ensures smooth daily operations.

Role Overview

We are seeking a full-time Office Manager to support our Riga office operations. This role involves managing daily administrative tasks, coordinating various office activities, and providing essential assistance to our team.

Qualifications and Attributes

• Fluency in Latvian and strong English communication skills are required; Russian language skills are an advantage.
• A proactive and problem-solving approach with a strong drive to accomplish tasks.
• Excellent organization capabilities and meticulous attention to detail.
• Willingness to continuously learn new skills, from management reporting to adopting new tools and communication methods.
• Full dedication to personal growth and contributing to the company's success is expected.
• Prior experience in administration, customer support, or client relations is beneficial but not mandatory.

Primary Duties

• Managing office supplies and ensuring the workspace is well-stocked with essentials like food, beverages, groceries, and office materials.
• Interfacing with service providers such as coffee vendors, security personnel, landlords, repair teams, fire and work safety officials, insurance agents, and IT support.
• Assisting accountants by compiling invoices, expense reports, contracts, and maintaining orderly financial documentation.
• Preparing and handling client documentation, including monthly accounting records.
• Supporting event planning and team activities, including team-building events, company celebrations, and distribution of corporate gifts.
• Addressing organizational concerns raised by employees to facilitate a positive workplace environment.
• Coordinating logistics for employee participation in educational programs and business trips.
• Contributing to organizing corporate events such as retrospectives and meetups.

What We Offer

• Access to modern collaboration tools and management software.
• Flexible work arrangements including remote work possibilities.
• Additional benefits after one year include a company mobile phone and an Apple MacBook laptop.
• A vibrant office environment featuring amenities like table tennis, a balance board, and monthly social events.
• Adjustable standing desks and medical insurance provided post-probation.
• Insurance coverage and a parking spot as part of the benefits package.