Office Manager - New York City

About Tessera Labs

Tessera Labs is revolutionizing enterprise adoption and implementation of Artificial Intelligence. Supported by prominent venture capital firms Foundation Capital and a16z, and led by an exceptional founding team, we develop multi-agent AI systems that automate intricate business workflows across platforms such as SAP, Oracle, Salesforce, Workday, Snowflake, and MuleSoft. Our mission is to deliver genuine AI automation to enterprises, enhancing speed, accuracy, and measurable outcomes. We operate with full accountability, rapid execution, and innovation at the forefront of applied AI. Our Mosaic AI platform preserves enterprise system knowledge internally, reducing reliance on external contractors and vendors as systems evolve.

Role Overview

We seek an experienced Office Manager to oversee daily operations of our New York City office. This high-visibility, hands-on role suits a dynamic individual who thrives in a fast-moving environment and enjoys creating an efficient, welcoming workspace. You will ensure smooth daily office functioning and coordinate impactful internal and external events.

Key Responsibilities

• Oversee day-to-day office operations including supply ordering, pantry management, and general upkeep.
• Manage furniture upgrades, installations, and office layout revisions with vendors and building management.
• Collaborate with the operations team to plan and execute company events, team offsites, holiday celebrations, and employee experience programs.
• Work with Communications, Go-to-Market teams, and executive leadership to coordinate high-profile external events such as executive dinners, customer roundtables, investor meetings, and conference activities attended by CIOs, investors, customers, and partners.
• Act as primary contact for facility-related issues, vendor coordination, and building management liaison.
• Provide administrative and executive assistance including scheduling, meeting coordination, and correspondence management.
• Manage office budgets covering supplies, events, and operational expenses.
• Handle new hire onboarding logistics, including desk setup, equipment allocation, and welcome material preparation.
• Anticipate and address office needs proactively to prevent issues.
• Adapt flexibly to shifting priorities and assist wherever necessary with a "no task too small" mentality.
• Foster a positive, well-organized, and energized office culture.

Candidate Profile

• A minimum of five years’ experience in office management, administrative, or executive support roles.
• Proven track record organizing both internal employee and executive-facing external events successfully.
• Experience collaborating with senior leadership and cross-functional teams including Communications, Marketing, Go-to-Market, and Executive Leadership to deliver polished, high-touch experiences.
• Skilled in managing office logistics such as supply procurement, furniture coordination, and vendor management.
• Highly self-motivated, autonomous, and accountable, with strong initiative.
• Exceptional team player with excellent interpersonal skills and a positive outlook.
• Adept at adjusting swiftly to changes in a dynamic, fast-paced environment.
• Strong organizational and attention-to-detail capabilities.
• Excellent written and verbal communication skills.
• Availability to work onsite at our New York City office.

Preferred Qualifications

• Experience in a startup or rapidly growing company environment.
• Familiarity with office management software tools such as booking systems, expense platforms, and HRIS technologies.
• Some experience with project management or cross-functional coordination.

Additional Information

No third parties are authorized to recruit, solicit candidates, advertise jobs, use Tessera Labs branding, or claim to represent Tessera Labs without explicit written consent. Unauthorized activities are strictly prohibited.

Compensation

The salary range for this position is $75,000 to $134,000 annually.