Office Manager - HR and Finance Operations

About AEB

AEB delivers intuitive IT solutions enabling efficient, secure, and sustainable supply chains that are trusted by over 7,000 companies in more than 80 countries. Our software supports foreign trade, customs, export control, and logistics, empowering businesses with freedom and open structures. We cultivate a work environment conducive to your best performance.

Role Overview

As an Office Manager specializing in HR and Finance Operations at our Singapore office, you will be instrumental in ensuring smooth daily operations while collaborating with teams locally and internationally, including Manila and Germany. Your contribution will foster an organized, efficient, and positive workplace atmosphere.

Key Responsibilities

• Manage office operations including coordination of facilities, vendors, and administrative tasks.
• Organize travel logistics, team functions, and everyday office activities.
• Oversee HR processes across employee lifecycles for Singapore and Manila teams.
• Assist with payroll, benefits administration, and respond to employee HR inquiries.
• Handle invoice processing, payments, expense reimbursement, and financial recordkeeping.
• Collaborate closely with the Finance department and external accounting service providers.
• Maintain comprehensive and accurate documentation to support compliance and audit requirements.
• Contribute to the ongoing enhancement of operational processes amid company growth.

Qualifications and Skills

• Between 2 to 5 years' experience in office management, HR operations, or a related coordination role.
• Singapore citizenship with good knowledge of local administrative procedures.
• Exceptional organizational capabilities and meticulous attention to detail.
• A dependable, proactive approach combined with a service-oriented attitude.
• Excellent communication skills and comfort engaging with various stakeholders.
• Proficiency with digital platforms and business tools, including Microsoft Office, HR and Finance software, and collaboration applications.
• Ability to work effectively within an international, multicultural team.
• A proactive mindset geared towards continuous process improvement.

Employee Experience at AEB

We prioritize a supportive working atmosphere that encourages autonomy in your work and development. We invest in your personal and professional growth, fostering a culture that values your contributions.

Our Values and Commitment

At AEB, we are committed to inclusivity and respect for diversity. Our workplace upholds principles against discrimination relating to age, disability, gender, sexual orientation, ethnicity, or religion. You will be joining an organization grounded on strong ethical values and standards outlined in our Common Ground.