Office Manager – Board of Directors (BOD)

Overview

Burjline Builders invites applications for a full-time Office Manager dedicated to supporting the Board of Directors (BOD) at their Riyadh, Saudi Arabia location. This pivotal position requires a highly organized and proactive individual who can efficiently manage executive office functions while maintaining utmost discretion and professionalism in handling confidential information.

Key Responsibilities

• Oversee the daily operational activities of the executive office serving the Board of Directors.
• Manage scheduling including calendars, meetings, appointments, and travel logistics for the Board.
• Prepare agendas, presentations, reports, meeting minutes, and ensure follow-through on action items.
• Safeguard sensitive correspondence and documents, maintaining strict confidentiality.
• Facilitate communication between the Board and internal/external stakeholders effectively.
• Track essential action tasks to guarantee timely completion.
• Coordinate executive, board, and corporate events with precision.
• Maintain orderly records, filing systems, and relevant executive documents.
• Collaborate with various departments to ensure smooth execution of directives from leadership.
• Support strategic projects and initiatives assigned by senior management.
• Ensure the executive office operates efficiently whilst upholding high professional standards.

Qualifications and Experience

• Bachelor's degree in Business Administration, Management, or a related discipline.
• Between 5 and 8 years' experience in roles such as Office Manager, Executive Assistant, or Executive Office Administrator supporting senior or board-level leadership.
• Proven expertise in managing executive calendars, meetings, travel coordination, and confidential paperwork.
• Excellent command of English, both written and verbal; Arabic language skills are a plus.
• Advanced skills with Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook) and Microsoft Teams.
• Strong organizational abilities with high multitasking and time management competencies.
• High level of integrity, professionalism, and capacity to handle sensitive information discreetly.
• Ability to work independently in a fast-paced corporate environment managing multiple priorities.
• Experience within a corporate group or holding company environment is highly desirable.

Core Competencies

• Executive Office Management and Board Coordination
• Calendar and Meeting Management
• Professional Correspondence and Communication
• Travel and Event Planning
• Document and Records Management
• Confidentiality and Discretion
• Stakeholder Relationship Management
• Time Management and Problem Solving
• Organizational Proficiency
• Advanced Use of Microsoft Office Applications

Benefits and Opportunities

• Competitive salary package with benefits.
• Chance to collaborate closely with top-level executives in a thriving corporate environment.
• Opportunities for professional growth and advancement.
• Work within a collaborative, high-performance culture.

Ideal Candidate Profile

The preferred candidate will have a solid background supporting Board Members or senior leadership teams within large corporate or multinational companies, demonstrating excellent organizational skills and the ability to manage confidential matters with professionalism and discretion.