Office Manager

About the Role

Bionic simplifies essential services for small businesses such as insurance, energy, and finance. Our dynamic and high-performing team thrives when supported by a smoothly running office environment, and that's where you come in. We are seeking an enthusiastic, organized, and proactive Office Manager to oversee daily office operations. This hands-on position places you at the heart of our London office, ideal for individuals eager to take ownership and establish a solid foundation in office management.

As the central figure managing our office, you'll ensure everything operates seamlessly—from overseeing supplies and liaising with building management to coordinating internal events. You will serve as the friendly first point of contact for visitors and new employees, fostering a collaborative and future-ready workplace where our talented team can flourish.

Key Responsibilities

• Oversee and manage daily office functions to maintain smooth operations
• Handle management of supplies, deliveries, postal services, and vendor relations
• Ensure meeting rooms and shared spaces stay orderly and ready for use
• Assist with onboarding new staff, creating a welcoming and informative first-day experience
• Coordinate office events, team gatherings, and social activities
• Act as the go-to resource for all office-related queries and procedures
• Welcome visitors professionally, providing a friendly first impression
• Manage reception duties to enhance the in-office experience for all employees
• Support various teams with ad hoc tasks, adapting to dynamic daily requirements
• Identify inefficiencies and implement improvements in office processes
• Maintain internal coordination to keep operations running smoothly

Candidate Profile

• Proven experience in office management or administrative roles within fast-paced, rapidly growing environments
• Exceptional organizational and multitasking skills, with the ability to prioritize competing responsibilities effectively
• Experience managing vendor relationships, including contract negotiation and service oversight
• Knowledge of health and safety regulations, property management, and workplace risk assessments
• Familiarity with facilities management including communication with building management and handling maintenance activities
• Strong communication skills paired with an approachable and personable demeanor for engaging with employees, stakeholders, and visitors
• Proficiency in standard office software such as Microsoft Office and collaboration tools like Teams

About Bionic Group

Bionic employs over 550 individuals across multiple office sites, including locations in London, Luton, Chelmsford, and field-based agents. Our vibrant workplaces are filled with passionate, collaborative, and creative people committed to high standards and mutual support. We offer significant career progression, recognition programs, and reward initiatives.

Benefits

• Private healthcare coverage to support physical health
• Access to Employee Assistance Programs, including virtual GP consultations, priority physiotherapy, and counseling services
• Eyecare scheme to support eye health
• 25 days of annual leave plus eight UK public holidays, with an additional three days taken over the Christmas period; leave entitlement increases with tenure
• One paid family or religious leave day annually following successful probation
• One paid charity volunteering day yearly
• Option to purchase or sell up to three additional annual leave days
• Enhanced maternity, paternity, or shared parental leave provisions
• Paid time off for weddings—two days upon joining and up to five days after two years of service
• Flexible working arrangements and a hybrid work approach
• Participation in an auto-enrolled salary sacrifice pension scheme
• Life insurance coverage
• Access to season ticket loans, salary advances, and home-buying/renting loans subject to tenure
• Cycle to work scheme to promote sustainable commuting
• Recognition programs including a VIP experience for top performers, company-wide celebration events, zonely and annual awards, and long-service awards