Office Coordinator (SMO Office)

About Impact Partners

Impact Partners is a consulting company dedicated to turning the goals of the 2030 Vision into actionable realities. Their approach combines local expertise and innovative strategies to deliver results that matter to organizations and industries in Saudi Arabia. The team at Impact Partners merges practical industry experience with a deep understanding of the community and culture, bringing creativity and sustainable value to their projects.

Role Overview

The Office Coordinator for the SMO Office will play a central role in managing daily operations, providing key administrative support, and ensuring that the office functions smoothly. This position acts as a crucial link among executives, consultants, and managers to support the overall objectives of the office.

Key Responsibilities

• Oversee the office calendar, scheduling meetings and managing executive appointments.
• Arrange meeting agendas, take accurate minutes, and follow up on action items till completion.
• Serve as the main communicator between the SMO Office, portfolio managers, consulting team, and external parties.
• Organize and maintain comprehensive records, official correspondence, and filing systems.
• Handle travel planning and various administrative logistical tasks.
• Assist in preparing management reports, crafting executive presentations, and drafting internal communications.
• Monitor implementation of decisions and follow up on deliverables to ensure they are completed on time.
• Keep track of governance measures and escalate issues or overdue tasks following procedural guidelines.
• Deliver consistent operational and administrative support to optimize office efficiency.
• Participate in special administrative projects and handle other assigned tasks as needed.

Qualifications & Skills

• Bachelor’s degree or diploma in a related discipline.
• Between 0–3 years of experience in office administration, executive support, or a similar capacity.
• Prior exposure to senior management support or experience in PMO/SMO settings is advantageous.
• Excellent organization and time management, able to juggle multiple priorities.
• Fluency in both Arabic and English, with strong written and verbal communication abilities.
• Advanced user of Microsoft Office suite; familiarity with Microsoft Teams and SharePoint provides an edge.
• Meticulous attention to detail and ability to handle confidential information sensitively.
• Demonstrated strengths in meeting coordination, minute-taking, and timely follow-up.
• Effective problem-solving approach and a proactive, service-focused attitude.