Office Boy / Peon

Position Overview

The role of Office Boy / Peon, also referred to as Boss Attendant, belongs to the Administration / Office Support department. This full-time position reports directly to the Boss / Director / Administration department. Work hours are from 9:30 AM to 8:30 PM with a monthly salary ranging between ₹10,000 to ₹15,000. The workplace is the company office located in Jaipur, Rajasthan.

Primary Objectives

The appointed employee is primarily responsible for assisting the boss with daily office needs, ensuring timely availability of water, tea, coffee, and lemonade, as well as maintaining office cleanliness including dusting, sweeping, and mopping. All typical duties of an office boy or peon must be fulfilled with responsibility, politeness, proactivity, cleanliness, and a service-oriented attitude throughout working hours.

Support to the Boss

• Prepare and maintain the boss’s cabin neat and orderly before arrival.
• Provide the boss with clean drinking water whenever needed.
• Make and serve tea, coffee, and lemonade as per the boss’s requirements.
• Clean and arrange the boss’s table, chair, and surroundings.
• Perform general office support and other required tasks as directed by the boss.
• Assist in fetching and carrying files, documents, stationery, or other items for the boss.
• Provide refreshments to the boss’s guests or visitors when required.
• Support the boss and guests during meetings as necessary.
• Understand and carry out the boss’s instructions promptly and accurately.
• Maintain full confidentiality of all conversations and information related to the boss and office.

General Office Boy / Peon Duties

• Provide general office support across different rooms and designated areas.
• Transport files, documents, stationery, and other office materials between locations.
• Assist with photocopying, scanning, printing, and other routine office tasks as needed.
• Help visitors and guests as required.
• Serve tea, coffee, water, and other refreshments in the office.
• Bring small necessary items as per instructions.
• Arrange tables, chairs, water, cups, glasses, and other essentials for meetings.
• Support the administration department in daily office operations.
• Perform other suitable office support tasks when necessary.

Cleaning & Housekeeping

• Conduct regular dusting of office furniture and surfaces including tables, chairs, cupboards, and shelves.
• Sweep office floors and perform regular mopping tasks.
• Maintain cleanliness and orderliness in the boss’s cabin specifically.
• Clean meeting rooms and other specified office areas.
• Empty dustbins regularly.
• Immediately clean any visible dirt or spillage inside the office.
• Promptly mop floors if water, tea, coffee, or other liquids are spilled.
• Keep the entire office tidy, organized, and hygienic throughout the day.

Managing Tea, Coffee, and Water Supplies

• Keep fresh and drinkable water available at all times for the boss.
• Ensure supplies necessary for making tea and coffee are stocked.
• Monitor availability of milk, sugar, tea leaves, coffee, lemon, etc.
• Inform administration promptly if any items are low or out of stock.
• Keep cups, glasses, spoons, trays, and other serving items clean.
• Clean used serving items immediately after use.
• Serve tea, coffee, water, and lemonade to the boss and their guests as needed.

Before Office Starts

• Complete all dusting tasks before boss/official arrives.
• Sweep and mop the office area thoroughly prior to start time.
• Ensure the boss’s cabin is thoroughly cleaned and organized.
• Arrange the boss’s table and chair properly.
• Keep drinking water available.
• Stock tea and coffee supplies adequately.
• Ensure cups, glasses, and serving trays are clean and ready.
• Maintain cleanliness and order in the office and meeting areas.

During Working Hours

• The employee must be present and ready at the workplace by 9:30 AM sharp.
• Remain active and available in the assigned work area from 9:30 AM to 8:30 PM.
• Be immediately accessible as per the boss’s needs.
• Provide water, tea, coffee, and lemonade promptly whenever requested.
• Attend to cleaning tasks as needed throughout the day.
• Continue with dusting, sweeping, and mopping duties as required.
• Assist during meetings and with visitors promptly.
• Complete all assigned office support tasks timely and as directed.
• Leaving office premises during work hours without prior permission is prohibited.

Before Office Closure

• Perform final cleaning activities before leaving office.
• Empty all dustbins.
• Clean cups, glasses, and other used materials.
• Arrange the boss’s cabin orderly.
• Organize tables and other office supplies.
• Check availability of water, tea, coffee, and other supplies for the next working day.
• Notify administration if any required items are missing.
• Only leave after completing all assigned duties.

Work Timing

Working hours are from 9:30 AM to 8:30 PM. Being present and prepared by 9:30 AM is mandatory. Employees must be available to attend to the boss’s needs throughout the day. Leaving without permission during working hours is not allowed. Lunch and rest breaks will be provided according to company policies and applicable labor laws. Additional hours may be required during meetings or special office events, as per company guidelines.

Salary & Terms

The monthly salary ranges from ₹10,000 to ₹15,000 depending on candidate’s experience, qualifications, skills, conduct, and interview performance. Candidates with experience and reliability may be offered salary toward the higher end of the scale.

Qualification & Experience

• Minimum education of 8th or 10th pass is required.
• Prior experience in office boy, peon, boss attendant, housekeeping, pantry boy, or similar roles is preferred.
• Preference may be given to candidates who have worked with senior or business owners.

Personal Qualities

• Honesty and trustworthiness.
• Punctuality and discipline.
• Diligence and proactiveness.
• Politeness and courteous behavior.
• Cleanliness and good personal hygiene.
• Responsibility and reliability.
• Ability to follow instructions correctly.
• Respectful attitude towards boss and senior officials.
• Confidentiality handling.
• Capability to work actively over long periods.
• Cooperative and service-minded attitude.

Confidentiality & Conduct

• Strict confidentiality about all boss and office-related information is required.
• No sharing of conversations, meetings, documents, or business information with unauthorized persons.
• Unauthorized photography, copying, or sharing of confidential materials is prohibited.
• Mobile phone use during work hours should be limited to essential needs only.
• Respectful and polite interaction with boss, colleagues, clients, and visitors is mandatory.

Performance Evaluation

• Providing water, tea, coffee, and lemonade to the boss in a timely manner.
• Immediate responsiveness to the boss’s needs.
• Maintaining cleanliness in the office consistently.
• Regular execution of dusting, sweeping, and mopping.
• Punctuality and consistent attendance.
• Discipline and proper behavior.
• Good personal grooming and hygiene.
• Completion of office support tasks on time.
• Responsibility and reliability in duties.
• Maintaining strict confidentiality.
• Ensuring the office remains tidy and organized all day.

Overall Responsibility

The Office Boy / Peon is entrusted with assisting the boss with daily office tasks, maintaining the office’s cleanliness including dusting, sweeping, and mopping, arranging water, tea, coffee, lemonade, supporting meetings and visitors, and fulfilling all typical office boy responsibilities efficiently and diligently. The employee is expected to remain active, accessible, polite, clean, disciplined, responsible, and service-oriented throughout working hours.