Office Assistant (Part Time)

Job Overview

This role involves delivering essential telephone and clerical support within the rental office of a specified property. The position is part time, requiring 20 hours each week, located in Indianapolis, Indiana, focusing on property management in a rental office setting.

Responsibilities

• Handle incoming telephone calls and monitor voicemail, redirecting calls to appropriate personnel or recording messages.
• Provide informative responses to inquiries about subsidized programs, such as their operation, application procedures, and status updates for applicants on waiting lists.
• Perform routine typing tasks including forms, reports, and letters, assembling data and formatting material for typing.
• Manage standard clerical duties such as opening mail, copying, sorting, filing, and retrieving data.
• Complete verification forms, mail them, and document receipt on processing checklists.
• Deliver notices to residents as required.
• Input work orders into the company's software system.
• Conduct follow-up calls to residents regarding work orders, late rent payments, and other issues.
• Order office supplies as directed by the Property Manager.

Qualifications

• Possession of a high school diploma or equivalent.
• Basic proficiency in typing along with good grammar, spelling, and punctuation.
• Familiarity with personal computers, calculators, fax machines, and copiers.
• Strong verbal and written communication skills paired with a customer service-oriented attitude.
• Valid driver's license applicable in the state of residence.
• Willingness and ability to work overtime when necessary.
• Ability to read and understand English effectively.

Additional Information

The employer provides a family-friendly work environment and offers a comprehensive benefits package, including paid vacation and holidays, medical, dental, and vision plans, employee apartment discounts, and a robust 401K plan with employer matching. Opportunities for career advancement are also available.