Office Administrator - Medical Equipment

About Leo Healthcare

Leo Healthcare is a Chennai-based MSME-registered organization specializing in distribution of advanced diagnostic and imaging medical equipment. The company is dedicated to delivering high-quality healthcare technology solutions and nurturing lasting relationships with hospitals and healthcare providers.

Job Overview

We are inviting an experienced female candidate residing near our Chennai office to join as a Sales Coordinator and Office Administrator for our medical equipment business. This role involves comprehensive management of the sales process including tele-calling, lead generation, customer follow-up, commercial coordination, payment tracking, key account management, along with administrative responsibilities.

Key Responsibilities

• Handle complete sales coordination for medical products like X-ray, DR systems, and imaging devices.
• Prepare, monitor, and manage quotations, tenders, proposals, and related documentation.
• Coordinate with Original Equipment Manufacturers (OEMs), dealers, and internal teams to ensure efficient order execution.
• Maintain and update CRM data and sales pipelines accurately.
• Make outbound calls to hospitals, diagnostic centers, and clinics to generate new leads.
• Identify potential customers through market research and utilize databases effectively.
• Engage in follow-up communications with doctors, administrators, and purchasing teams to advance sales closures.
• Support commercial negotiations and pricing discussions; prepare techno-commercial and compliance documentation.
• Monitor customer payments, coordinate timely invoicing with accounts, and ensure GST compliance.
• Manage relationships with key hospital and diagnostic clients; act as principal contact for repeat business and opportunities for upselling.
• Perform daily office administration tasks; maintain detailed sales records, reports, and documentation.
• Assist in tender submission processes and regulatory paperwork; organize internal meetings and reporting activities.

Candidate Requirements

• Educational qualification: Bachelor’s or Master’s degree in Chemistry, Physics, Mathematics or an equivalent Biomedical degree.
• 1 to 2 years of experience in medical equipment sales coordination or inside sales, preferably within the healthcare sector.
• Proficient communication skills in English and Tamil, with strong negotiation and interpersonal abilities.
• Good command of MS Excel, Word, and professional email correspondence.
• Ability to multitask, manage deadlines efficiently, and demonstrate strong follow-up and coordination capabilities.
• Familiarity with tender processes is an advantage.
• Highly organized, self-driven, and target-oriented approach.

What We Provide

• Chance to work with a growing company in the medical technology industry.
• Exposure to cutting-edge healthcare equipment and diagnostic solutions.
• Opportunities for career development in sales within the healthcare domain.