New Product Development Coordinator

About the Company

Huda Beauty was founded in 2013 by beauty entrepreneur Huda Kattan and has grown into one of the world’s fastest-expanding beauty brands. The company’s mission is to help reshape the beauty industry by putting more creative power in the hands of consumers. It focuses on purpose-driven work, business excellence, and a culture rooted in kindness.

Role Overview

This position is for a highly organized and proactive coordinator to help drive new product launches in a fast-moving environment. Working from the NPD function, the role supports planning, timeline management, communication, and follow-through across multiple teams so projects progress smoothly from idea stage to launch.

The role partners closely with the NPD Assistant Manager and cross-functional stakeholders to manage daily project activity, maintain visibility on deliverables, and keep work aligned across departments. It is well suited to someone detail-focused, collaborative, and interested in building a career in project management and product launch coordination within beauty.

Project Coordination and Execution

• Help manage the daily coordination of new product launches across assigned categories, keeping schedules and deliverables accurately monitored.
• Update and maintain project plans in Asana, the company’s internal project management system, so tasks, milestones, and dependencies stay current.
• Chase updates from internal teams and external vendors to make sure actions are completed within agreed timelines.
• Support projects as they move through the NPD stages of Exploration, Development, and Execution in line with the company’s standard process.
• Assist with launch feasibility reviews and planning by collecting the required information and timing details.
• Organize internal meetings, prepare agendas, record minutes, and track action items through to closure.
• Keep an eye on project status and escalate delays, risks, or missing inputs to the Line Manager in a timely way.
• Spot potential issues or blockers early and propose possible solutions or next steps for the Line Manager’s review.

Cross-Functional and Supplier Coordination

• Work with teams across Product Development, Packaging, Quality, Purchasing, Regulatory, Finance, Design, Marketing, S&OP, Master Data, Logistics, and Regional Markets.
• Help coordinate communication with suppliers and contract manufacturers to support on-time delivery of project milestones.
• Collect and organize key information such as BOMs, product specifications, forecasts, production schedules, and shipping updates.
• Support Demand Planning and S&OP teams with forecast monitoring and purchase order coordination.
• Maintain project trackers and documentation accurately and consistently across the required platforms.

Reporting, Documentation, and Communication

• Prepare project summaries, status reports, presentations, and updates for internal stakeholders.
• Assist in creating launch review packs and leadership-facing updates.
• Track risks, changes, and action items, making sure follow-up and documentation are completed properly.
• Respond to routine project questions from internal and external contacts in a prompt and professional manner.
• Draft clear emails and communication materials with support and direction from the Line Manager when needed.

Process Improvement and Operational Support

• Support efforts to standardize processes, templates, trackers, and project documentation.
• Help maintain SOPs and document updated ways of working.
• Contribute to efficiency and automation initiatives by identifying bottlenecks and suggesting improvements.
• Take part in post-launch reviews and capture lessons learned and future improvement actions.
• Provide broader operational and administrative support to the NPD team as required.

Requirements

• Between 1 and 3 years of experience in project coordination, operations, supply chain, product development, or a related area, ideally in beauty, FMCG, or another fast-paced setting.
• A bachelor’s degree in Project Management, Operations Management, Business Administration, Industrial Engineering, Manufacturing Engineering, Chemical Engineering, or a similar field.
• Strong planning and time-management abilities, with a keen eye for detail.
• Comfort working across several priorities at once in a busy, fast-changing environment.
• Good communication and teamwork skills, with a collaborative approach.
• Confidence in coordinating with multiple stakeholders and functions.
• A proactive, solution-focused mindset and a willingness to learn and develop.
• Working knowledge of Microsoft Office, especially Excel and PowerPoint.
• Familiarity with project management tools, ideally something similar to Asana.
• Fluency in English.

Benefits

• Monthly Self Love Days, offered at the company’s discretion.
• Premium medical, dental, and vision coverage for employees and their dependents.
• Monthly coaching sessions with the in-house Success Coach.
• Employee discounts on all Huda Beauty products.
• Quarterly product gifting.

Equal Opportunity and Accommodations

Huda Beauty promotes diverse and inclusive teams and provides equal employment opportunities. Hiring decisions are made without discrimination on the basis of race, color, ancestry, religion, gender identity, national origin, sexual orientation, age, marital status, medical condition, disability, or veteran status. Reasonable accommodations can be requested during the application or interview process.